From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of one (1) 2017 Toro GM4000 TIV mower ($63,594.52) for Parks and Recreation, one (1) 2017 Unicarrier PF80YD forklift ($51,300) for Public Works (Streets) and one (1) 2017 E.H. Wachs valve trailer ($75,240) for Public Works (Water) from Professional Turf, Sunbelt Industrial Trucks and E.H. Wachs, respectively for a combined total of $190,134.52 through a national, interlocal agreement with Buyboard.
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommend Action
Approve
Analysis
This equipment will replace an existing ground mower in the fleet according to the city replacement schedule. This equipment is included in the FY 2017 Approved Budget and will replace one (1) units, age 2004, in Parks and Recreation, one (1) unit, age 1986, in Public Works (Streets) and one (1) unit, age 2008, in Public Works (Water Distribution) totaling $190,134.52.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in cooperative purchasing programs with other local governments or local cooperative organizations. In lieu of competitive bidding, items and services may be purchased through such agreements as they have performed the bidding processes by the sponsoring entities or agencies. The City of Grand Prairie utilizes existing master, inter-local cooperative agreements with various entities including the Buyboard interlocal agreement.
Buyboard allows us to save money through "economies of scale", with the pooled purchasing power of their members. They include hundreds of school districts, municipalities, counties, other local governments, and nonprofit entities across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. A fee of $400 is due in order to use Buyboard contract # 447-14 effective date June 01, 2014 and expiring May 31, 2017 and contract # 515-16 effective date Dec 01, 2016 and expiring November 30, 2019.
Financial Consideration
Funding is available in the following accounts:
1. $63,594.52 in the Cemetery Fund (316110-68300) Parks and Recreation;
2. $51,300 in the Equipment Acquisition Fund (253010-68320) Public Works (Streets);
3. $75,240 in the Water Wastewater Fund (361211-68320) Public Works (Water Distribution).