From
Maxine Snow
Title
Construction Manager at Risk (CMAR) Contract with Hill & Wilkinson General Contractors (H&W) in the amount of $6,878,130 for the initial phase of construction work associated with the EpicCentral (City Phase) project; 5% owner-controlled contingency in the amount of $343,907; budget allowance of $500,000 for Oncor infrastructure and equipment; $250,000 allowance for owner construction testing; $225,000 allowance for Atmos infrastructure and equipment requirements; $100,000 allowance for signage and site furnishings; $75,000 allowance for security provisions; $50,000 allowance for IT/data installation for a total funding request in the amount of $8,422,037.
Presenter
Andy Henning, Senior Building and Construction Projects Manager
Recommended Action
Approve
Analysis
On September 14, 2018 the City approved an initial architectural design contract with Merriman Anderson Architects (PO #338360) in the amount of $45,975 for conceptual design services.
On December 11, 2018 the City Council approved an additional architectural design contract with Merriman Anderson Architects (18-8498) for schematic design services for EpicCentral in the amount of $650,000.
The City Council then approved an additional architectural design contract with Merriman Anderson Architects (19-9413) in the amount of $2,538,650 for the balance of professional services including design development, construction document production, bidding/negotiation consultation and construction administration for the EpicCentral (City Phase) project. In addition to the fee proposal balance for Merriman Anderson Architects, staff recommended a 5% design contingency in the amount of $126,933 along with a reimbursable expenses allowance of $80,525 resulting in a total request of $2,746,108 at the October 15, 2019 City Council meeting.
On September 3, 2019 the City Council approved an initial contract with Hill & Wilkinson General Contractors (19-9280) for pre-construction services in the amount of $30,000. The City then approved an amendment to the H&W pre-construction services contract on May 26, 2020 in the amount of $45,000.
The current Construction Manager at Risk (CMAR) Construction Contract in the amount of $6,878,130 represents the following scope of work associated with the initial construction scope of work for the EpicCentral (City Phase) project:
• Demolition of Esplanade Drive (within the site boundary of EpicCentral only)
• Removal and/or abandonment of existing utilities associated with Esplanade Drive
• New site utilities and reconnection of previously existing utilities via new pathways
• Park Central Drive relocation and extension
• Highway 161 deceleration lane for relocated Park Central Drive
• Creation of construction-ready pad site
• Construction of 260 parking spaces
Costs above and beyond the Hill & Wilkinson scope of services are as follows:
• 5% owner-controlled contingency ($343,907);
• Allowance for Oncor infrastructure and equipment ($500,000)
• Allowance for owner construction testing ($250,000)
• Allowance for Atmos infrastructure and equipment requirements ($225,000)
• Allowance for signage and site furnishings ($100,000)
• Allowance for security provisions ($75,000)
• Allowance for IT/data installation ($50,000)
The items above that are applicable to the performance of the Construction Manager at Risk (CMAR) will be incorporated with the previous Hill & Wilkinson pre-construction contract values for a revised total contract in the amount of $6,953,130.
Due to the scope and complexity of the Project it is important to proceed with this phase of the Project before the Drawings and Specifications and Guaranteed Maximum Price for the other phases of the Project have been prepared. As the Drawings and Specifications for each of the other phases of the Project are completed, the Guaranteed Maximum Price will be modified to include those elements and will be brought before City Council for consideration. These modifications to the Guaranteed Maximum Price will be amendments to the Contract and do not constitute change orders under Section 252.048(d) of the Texas Local Government Code.
This item was taken to the Finance and Government Committee on July 14, 2020 for their review and recommendation for approval.
Financial Consideration
Funding in the total amount of $8,422,037 is available in EPIC Central Capital Projects Fund (360093),