From
Jayson R. Ramirez, Fleet Services Manager
Title
Ordinance amending the FY 2017/2018 Capital Improvement Projects Budget; Award contract to D&H United Fueling Solutions of Grand Prairie in the amount of $517,948.49 for the installation of above-ground fuel tanks at the Service Center.
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
The Service Center fuel island tanks are the City of Grand Prairie's primary fueling site and managed by Fleet Services. This project involves the replacement of two (2) 12,000 gallon unleaded, manifolded fuel tanks and one (1) 6,000 gallon diesel fuel tank that were installed January, 1978.
The age of the comonents of this fuel island (underground fiberglass tanks, lines, and other dispensing components) along with recommendations by Environmental Services result in this request of the removal and replacement of the dilapidating tanks with safer, more efficient and modern above-ground fuel tanks.
The entire project consists of:
• Complete removal and disposal of two (2) 12,000 gallon unleaded and one (1) 6,000 gallon diesel underground fiberglass tanks, fuel lines and other necessary components. (EXCLUDING CONTAMINATED SOIL DISPOSAL AND HAUL AWAY) $61,628.01;
• Complete installation of two (2) 12,000 gallon, UL 2085 double-walled, FIREGUARD tanks, fuel lines and tank monitoring and tank gauging to include all materials, labor, equipment, tools and all items and services necessary for installation of the aboveground tanks $297,628.01;
• Complete installation of a three (3) column 30' X 70' canopy to include all materials, labor, equipment, tools and all items and service necessary for installation of the canopy WITH cased structural piers $77,045.73;
• Remove the backfill, take the TCEQ required soil samples, and send them to the lab for testing $16,170.59;
• Fill excavation hole with new backfill material per specification addendum.(INCLUDE ALL REQUIRED MATERIAL, TESTING, COMPACTION) $38,277.65;
• Complete installation of one (1) island friendly mini-bulk DEF plus dispensing and storage system to include all materials, labor, equipment, tools and all items and services necessary for installation and integration with fuel management system (FMS) $27,300.60;
• Contingency of 5% $25,897.42; and,
• Environmental contingency $30,000.
Notice of bid #17130 for Above Ground Tanks Installation was advertised and viewed by 74 vendors. There was one (1) Grand Prairie vendor notified of this bid. One (1) bid was received from a Grand Prairie vendor. Bids were opened November 10, 2017, see Exhibit A for results. The low bid received from D&H United Fueling Solutions of Grand Prairie ($517,948.49) meets specifications and is recommended for award.
Financial Consideration
Funding for the complete above ground tanks installation project at the Service Center is as follows:
1. $494,231.89 in the Capital Reserve Fund (402590), WO #01813903 (FY18 Fleet Services)
2. $79,615.00 approve an ordinance transferring and appropriating from the unobligated fund balance in the Capital Reserve Fund (402590) to WO #01813903 (FY18 Fleet Services)
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2017/2018 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $79,615 FROM THE UNOBLIGATED FUND BALANCE IN THE CAPITAL RESERVE FUND (402590) TO WO #01813903 (FY18 Fleet Services).
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2017/2018 Capital Improvement Projects Budget be amended by transferring and appropriating $79,615 from the unobligated fund balance in the Capital Reserve Fund (402590) to WO #01813903 (FY18 Fleet Services).
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, JANUARY 9TH, 2018.