From
Fred Bates, Jr.
Title
Price Agreement for HVAC Preventative Maintenance Services from DynaTen Corporation ($34,952 annually) through a Master Inter-local Agreement with Tarrant County for one year with the option to renew for three additional one year periods totaling $139,808 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Chief Steve Dye, Police Department and Ray Riedinger, Facility Services
Recommended Action
Approve
Analysis
The Public Safety Building (PSB) was constructed and occupied in 2010. In the five years that the building has been occupied, Facility Services and the Police Department have identified issues with the facility’s HVAC system. Due to the complex nature of the building’s design, many of these issues were not immediately detected when the building was occupied. The City contracted with DynaTen Corporation to correct these issues. DynaTen Corporation is also the original installer of this unique HVAC system, therefore, is best able to provide necessary changes. This preventative maintenance agreement will allow the system to maintain optimal levels, and will increase the life of the HVAC equipment.
State purchasing laws, Government Code, Chapter 271.102 authorize local governments to enter into joint contacts and cooperative agreements for the performance of governmental functions normally associated with the operation of government such as purchasing necessary materials and supplies.
The City approved a Master Inter-local agreement with Tarrant County whereby the City could make use of all of that entities agreement(s). This communication is to notify the Council that staff would like to make use of this particular agreement and enter into an annual contract with Dyna Ten for HVAC PM Services for the initial twelve (12) month term and any/all of the three optional one-year renewals as executed by Tarrant County.
Financial Consideration
Funding for the first year of the agreement is available in the Capital Reserve Fund (402590) WO #01513403 (HVAC PSB Improvements). Funding for future years will be allocated in those year’s approved budgets.