From
Linda Lankford
Title
Purchase and installation of a generator at the Service Center from Holt Cat in the amount not to exceed $771,862.82 with 5% contingency of $38,593.14, for a total cost not to exceed $810,455.96, through a national interlocal agreement with Sourcewell
Presenter
Ray Riedinger - Facility Services Manager
Recommended Action
Approve
Analysis
A new generator is required for the Service Center to handle the capacity of the expanded building in the event of a power failure; this includes the removal and disposal of the existing generator.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including NJPA.
National Joint Powers Alliance (NJPA) through a comprehensive 12-step process creates national cooperative contract purchasing solutions on behalf of its member agencies which include all government, education and non-profit agencies nationwide and in Canada. These cooperative contract opportunities offer both time and money savings for their users by consolidating the efforts of numerous
individually prepared solicitations to one national coopertively shared process. This process leveraged the aggregation of volumn from members nationwide.
The generator and associated equipment will be purchased directly from Holt Cat through their Sourcewell (formerly NJPA) contract #120617-CAT, which was effective January 29, 2018 and set to expire January 29, 2022.
Financial Consideration
Funding for the purchase and installation of a generator at the Service Center from Holt Cat in the amount not to exceed $771,862.82 with 5% contingency of $38,593.14, for a total cost not to exceed $810,456 is available in the Municipal Facilities Capital Projects Fund (405090) WO #02002703 (FY 2020 Generator Replacement)