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Title
Ordinance amending the FY 2017/2018 Capital Projects Budget; Change Order/Amendment No. 1 with Pogue Construction in the amount of $4,498,830 for the balance of construction cost for additions and renovations to Warmack Library; 5% contingency in the amount of $208,697; budget allowance of $450,000 for owner-provided furniture/fixtures/equipment (FF&E); $25,000 allowance for construction testing; $25,000 allowance for audio/visual (A/V) provisions; $62,429 allowance for IT/data design and installation; plus a $50,000 allowance for door access and security systems for a total funding request in the amount of $5,319,956
Presenter
Andy Henning, Senior Building and Construction Projects Manager
Recommended Action
Approve
Analysis
On August 15, 2017 the City Council awarded the Construction Manager at Risk (CMAR) contract to Pogue Construction for pre-construction services in the amount of $7,500. This award provided for CMAR services including development of project estimates, preliminary construction schedules, value engineering proposals and constructability review during the Design Phase.
The current Change Order/Amendment No. 1 in the amount of $4,498,830 represents the Guaranteed Maximum Price (GMP) for the scope of work currently defined in the Komatsu Architects Construction Documents package as competitively bid by Subcontractors to Pogue Construction. Costs above and beyond the Pogue Construction portion of the project addressed in this Change Order/Amendment include previously approved construction pre-construction fees ($7,500); previously approved design fees ($434,985); 5% contingency ($208,697); budget allowance for owner-provided FF&E ($450,000); allowance for construction testing ($25,000); allowance for A/V ($25,000); allowance for IT/data ($62,429); allowance for security ($50,000), all of which total the overall project budget of $5,762,441.
Items applicable to performance by the Construction Manager at Risk (CMAR) will be incorporated into the current Pogue Construction contract for a revised total contract in the amount of $4,506,330. This item was taken to the City Council Finance and Government Committee on January 9, 2018 for their review and recommendation for approval.
Financial Consideration
Funding in the total amount of $5,319,956 is available as follows:
1. $5,000,998 is available in Library Capital Projects Fund (402093) WO#01701701-03 (Warmack Expansion Design and Construction)
2. $318,958 is available by appropriating and transferring from the unobligated fund balance of Library Capital Projects Fund (402093) to WO#01701701-03 (Warmack Expansion Design and Construction)
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2017/2018 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $318,958 FROM THE UNOBLIGATED FUND BALANCE IN THE LIBRARY CAPITAL PROJECTS FUND (402093) TO WO #01701701-03 (WARMACK EXPANSION DESIGN AND CONSTRUCTION)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2017/2018 Capital Improvement Projects Budget be amended by transferring and appropriating $318,958 from the unobligated fund balance in the Library Capital Projects Fund (402093) to WO #01701701-03 (Warmack Expansion Design and Construction)
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, JANUARY 9TH, 2018.