From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of automotive parts and repair services for fleet from Freedom Dodge Chrysler Jeep & Freedom Chevrolet ($100,000 annually) through a national inter-local agreement with BuyBoard for one year with the option to renew for four additional one-year periods totaling $500,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommend Action
Approve
Analysis
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
Freedom Dodge Chrysler Jeep and Freedom Chevrolet through their BuyBoard contract #521-16 offers parts and repair services for fleet.
The BuyBoard contracts began 12/01/2016 and will expire 11/30/2019.
Financial Consideration
Funds are available in FY 2017/2018 budget 225510-63195 for cost of outside labor and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from their years' approved budgets.