From
Steve Plumer, Sr Park Planning Project Manager
Title
Ordinance amending the FY 2019/2020 Capital and Lending Reserve Fund and Capital Improvement Projects Budget; Change Order/Amendment #6 with Hill and Wilkinson, in an amount not to exceed $500,000, for additional concrete parking expansion, parking lot lighting, landscape and irrigation, and drainage additions for PlayGrand Adventures Phase 1
Presenter
Cheryl De Leon, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
On June 17, 2018, the City Council awarded the Construction Manager at Risk (CMAR) contract to Hill & Wilkinson, Inc. for Pre-Construction services in the amount of $3,000. This award provided the CMAR services including development of project estimates, preliminary construction schedule, value engineering and constructability review during the design phase.
Change Order/Amendment No. 1, in the amount of $5,549,995 was approved by City Council on November 6, 2018 for the GMP contract for construction.
Change Order/Amendment No. 2, in the amount of $74,493.35 was approved by City Council on May 7, 2019 for soil conditioning, additional site work, revisions to a concrete retaining wall, and various credits for deletion of work and included a credit for sidewalk, landscape and irrigation at the intersection of Warrior Trail and EPIC Place.
Change Order/Amendment No 3, in the amount of $25,541.95 was approved by City Council on September 9, 2019 for masonry, concrete foundations, electrical & lighting, drainage, site work, and various credits for deletion of work.
Change Order/Amendment No. 4, in the amount of $116,180.01 was approved by City Council on December 17, 2019 for additional drainage, masonry, wood fiber and sod, retaining wall footing revisions, PIP rubber surfacing, triangular column stone addition and credit for deletion of work.
Change Order/Amendment No. 5, in the amount of $392,694.05 was approved by City Council on February 4, 2020 for additional concrete parking expansion, irrigation repairs, drainage additions, and signage.
Change Order/Amendment No. 6; in an amount not to exceed $500,000, is for additional concrete parking expansion, parking lot lighting, landscape and irrigation, and drainage additions.
All items will be incorporated into the current Hill & Wilkinson, Inc. contract for a revised total contract amount of $6,661,904.36. With approval of this agenda item, the original contract value will have been increased by 20% in total, which is within the 25% maximum allowed by state procurement laws.
This item was presented to the Finance and Government Committee on March 3, 2020 for review and approval.
Financial Consideration
Funding is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the FY 2019/2020 Capital And Lending Reserve Fund (402690) to Parks Capital Projects Fund (317193) to WO #01613303 (PlayGrand) 68540 (Construction). An annual reimbursement payment will be made to the Capital and Lending Reserve Fund commencing in FY 2021 and will be based on available surplus revenues in the Park Venue Fund (3170); reimbursement will not exceed three fiscal years.
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2019/2020 CAPITAL AND LENDING RESERVE FUND BY TRANSFERRING AND APPROPRIATING FROM THE UNOBLIGATED FUND BALANCE IN THE AMOUNT OF $500,000 TO THE PARK CAPITAL PROJECTS FUND (317193) TO WO #01613303 (PlayGrand Adventures Phase 1)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2019/2020 Capital Lending and Reserve Fund Budget be amended by transferring and appropriating $500,000 from the unobligated fund balance to the Park Capital Projects Fund (317193) to WO #01613303 (PlayGrand Adventures Phase 1).
SECTION 2. THAT the Park Venue Fund (3170) will commence paying back the Capital Lending and Reserve Fund in FY 2021 with surplus revenues; reimbursement will not exceed three fiscal years.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, MARCH 3, 2020.