From
Bryce Davis, Purchasing Manager
Title
Renewal of polygraph and psychological testing services contracts with Sage Cognitive Solutions in the annual amount not to exceed $12,000; renewal of our psychological testing services contracts with Pepper Psychological Services, PLLC in the annual amount not to exceed $10,000; renewal of our psychological testing services contracts with Altman Psychological Services, PLLC in the annual amount not to exceed $1,500; renewal of our psychological testing services contracts with Price, Proctor & Associates, LLP in the annual amount not to exceed $3,000; renewal of our polygraph testing services contracts with Behavioral Measures & Forensic Services in the annual amount not to exceed $3,000; All agreements were for an initial one year term and are requested to be renewed for an additional one-year term with the addition of three additional one-year renewal options for a total not to exceed $162,450 if all renewal options are exercised
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
Due to Texas Local Government Code, Chapter 142 concerning Civil Service requirements the Police Department and Fire Department frequently require psychological and polygraph testing services. Said services being performed for pre-employment applicant screenings, critical incident debriefings, and fitness for duty evaluations.
In February of 2018, two professional service contracts were approved and executed through the City Manager’s Office for Sage Cognitive Solutions and Pepper Psychological Services. Upon these contract’s renewals, the City determined that two professional practitioners were not sufficient for the volume of testing services the City required; three additional professional service contracts were entered into in 2019 for a total of three psychological professionals, and two polygraph testing professionals allowing Police and Fire adequate resources to send their personnel for poly or psych testing in a timely fashion.
Actual expenditures to date since February 2018, over all contracts combined is $44,450; City Council approval is therefore required to authorize each contract’s renewal whereas $50,000 will be reached sometime over the course of this next contract year. Additionally, City Staff is requesting the addition of three one-year renewal options per contract, totaling $162,450.00 if all extensions are authorized by the City Manager in subsequent renewal years.
Chapter 252, Section 22 of the Local Government Code allows for the exemption to competitive bidding when the expenditure is for Professional Services such as polygraph and psychological services. Sage Cognitive Solutions, Pepper Psychological Services, Altman Psychological Services, Price, Proctor, and Associates, and Behavioral Measures Forensic Services were all selected as the most qualified professionals due to their reputation for such services in the Dallas-Fort Worth metropolitan area.
Financial Consideration
Funding is provided in the FY 2020/2021 General Fund Operating Budget, Police Personnel & Training Unit (282410-61030) & Police Patrol Division (281210-61030) & Fire Administration (291010-61480).