From
Kelly Eddlemon, Marketing Supervisor
Title
Price agreement for website design, hosting and support from Method 828 (up to $48,180 annually) for one year with the option to renew for four additional one year periods totaling $240,900 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Cheryl DeLeon, Director of Parks, Arts and Recreation
Recommend Action
Approve
Analysis
The Parks, Arts & Recreation Department’s myriad of businesses' operations and major special events often require their own identity, branding, and marketing outlets such as a dedicated website. Currently, the department manages 11 websites that require ongoing support and development to stay on top of both security and marketing trends. This annual price agreement is for professional website hosting, support, maintenance, search engine optimization (SEO), search engine marketing (SEM) services, and security services for each of the below website, as well as as-needed website development for any future needs.
Notice of bid #19157 was advertised in the Fort Worth Star Telegram and Bid Sync; it was distributed to 20 vendors. There were no Grand Prairie vendors available for this commodity. Three bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including material markup, reputation, quality of service, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
Method 828 meets specifications and is recommended for award.
Financial Consideration
Funding for website design, hosting and support from Method 828 (up to $48,180 annually) is available in the FY 2019/2020 Park Venue Fund (351010 - 61485) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.