From
Glenda Peterson
Title
Price agreement with Consolidated Traffic Controls, Inc. for traffic control and signal pre-emption equipment through a national inter-local agreement with HGAC at an estimated annual cost of $200,000 for one year with the option to renew for one additional one-year period totaling $400,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s)
Presenter
Ron McCuller, Public Works Director
Recommended Action
Approve
Analysis
This contract will be utilized by several departments within the City for the purchase of Traffic Control and Signal Pre-emption Equipment on an as needed basis. This includes but is not limited to traffic signal pre-emption (opticom) equipment, traffic signal heads, traffic signal pedestrian push buttons and school zone flasher equipment. This equipment is required to maintain and repair the traffic signals and school flashers currently installed within the City of Grand Prairie.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including HGAC.
The HGAC primarily offers products that are utilized in the fields of Public Safety, Public Works, and Communications. A wide variety of capital equipment is under contract, and through a unique feature of HGAC Buy it can be customized through the use of published and unpublished options to fit your specifications and requirements.
Consolidated Traffic Controls, Inc. through their HGAC contract offers traffic control, traffic enforcement and traffic signal pre-emption equipment and supplies.
The HGAC contract began May 1, 2017 and will expire April 30, 2019.
Financial Consideration
Funding is available in FY 2016/2017 General Fund budget (251310-61910) ELEC, Traffic Lights and various other departments budgets throughout the City and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.