From
Gary Yakesch
Title
Ordinance amending the FY 2015/2016 Park Capital Improvements Projects Fund for recreation venue custom software development and equipment in the amount of $60,000; and authorize the City Manager to execute a Licensing and Sales Agreement in the net amount of $163,581 with Pathfinder Software, LLC, dba Software for use in the EPIC and EPIC Waters
Presenter
Rick Herold, Director of Parks, Arts, and Recreation
Recommended Action
Approve
Analysis
American Resort Management, has selected CenterEdge Software as the software utilized in their North American operations and more specifically has selected this software to be used at EPIC Waters. Staff consulted with CenterEdge to determine effectiveness on city operations for the EPIC. With custom development for anadditional amount of $60,000 and execution of a licensing and sales agreement, CenterEdge will provide the system components that will interface both the EPIC and EPIC Waters. Additionally, CenterEdge will provide software and supporting systems that will be used across all Recreation venues. A common system to be used at EPIC, EPIC Waters, and all Recreation venues will ensure seamless operation to customers of all EPIC operations and consistency in the division with respect to reporting and processes.
With their custom software development, CenterEdge will also provide a Referral Rebate Program to the City for any customer the City refers to the CenterEdge platform. Terms of the rebate program range from 5% upwards to 10% of the software license purchase price for the referral. With a number of city’s seeking out new alternatives with recreation point of sale systems, staff expects the referrals to be such that on-going fees and maintenance to be covered from referrals.
Staff has been working with CenterEdge since January 2016 to provide information on modules required for effective use in the recreation environment and custom software development; $43,400 has been expended for this customization and will be so credited to the licensing and sales agreement if approved. The net amount required for the licensing and sales agreement for EPIC and EPIC Waters is $163,581.
Additional licensing and sales agreement(s) may be required to add each recreation center/venue (Summit, TSLC, Dalworth, Aquatics, Charley Taylor, etc.). As such, staff recommends establishing funding of $60,000 through appropriation of the unobligated fund balance in the Park Capital Projects Fund for this purpose.
Execution of the licensing and sales agreement locks in pricing at current rates. One year of maintenance is included in the licensing and sales agreement and the date of year one maintenance coverage starts with the first date of system use, which for the EPIC and EPIC Waters is expected in late 2017.
Staff has confirmed, CenterEdge Software is not an open source software product and all product development is initiated and directed by CenterEdge; CenterEdge class modules are not integrated with any third party provider and will only work with CenterEdge Software. To that end, CenterEdge Software is a sole source vendor for this consolidated venue software project at The EPIC and EPIC Waters. Local government code 252.022 allows for an exemption from the competitive bid process when the item is available from only one source.
This agenda item was presented and approved by the Finance And Government Committee on August 2, 2016.
Financial Consideration
Funding for the licensing and sales agreement for EPIC and EPIC Waters is available in the EPIC Center Project WO #01512003 (320893-68420)
Funding for the $60,000 licensing and sales agreements for recreation venues is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Parks Capital Projects Fund (317193)
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2015/2016 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $60,000 FROM THE UNOBLIGATED FUND BALANCE IN THE PARKS CAPITAL PROJECTS FUND (317193) WO #01613103 (CENTEREDGE SOFTWARE - VENUES)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. That the FY 2015/2016 Capital Improvement Projects Budget be amended by transferring and appropriating $60,000 from the unobligated fund balance in the Park Capital Projects Budget (317193) WO# 01613103 (CenterEdge Software - Venues).
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 2ND DAY OF AUGUST, 2016.