From
Venona McGee, Sr. Buyer
Title
Price Agreements for Print, Digital, Non-Print and other Library Resources from Brodart ($225,000), Midwest Tape ($30,000), Ingram ($15,000), and Findaway ($16,000), through a national interlocal agreement with Texas Comptroller of Public Accounts at an estimated cumulative cost not to exceed $286,000 for fifteen months with the option to renew for three additional one-year periods totaling $1,144,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Amy Sprinkles, Marketing, Communications and Library Director
Recommended Action
Approve
Analysis
These contracts will be for various books and library resources. Purchases will be made from the various vendors on an as needed basis. This inter-local agreement would allow the Grand Prairie Library System (GPLS) to purchase lending and resource materials through the state’s contracts for the benefit of GPLS customers. Such materials include, but are not limited to, reference books and databases; hardback, paperback, digital and pre-bound books; DVDs and CDs.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master interlocal cooperative agreements with various entities including Texas Comptroller of Public Accounts (TXMAS).
The Texas Procurement and Support Services (TPASS) has established, as an alternative purchasing method, the use of Texas Multiple Award Schedule contracts that have been developed from contracts awarded by the federal government or any other governmental entity of any state.
The Texas Comptroller of Public Accounts contract #715-M2 began June 29, 2020 and will expire October 31, 2024, with the option to renew for three additional one-year period(s) and offers items the City requires from Brodart, Midwest Tape, and Ingram. The contract with Findaway is considered a sole source provider of the Wonderbooks the City also requires and is recommended for award.
Financial Consideration
Funds are available in FY 2020/2021 General Fund budget 321310-60055 for Library Materials and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.