From
Fred Bates, Jr.
Title
Ordinance amending the FY 2019/2020 Red Light Safety Fund, in the amount of $484,608; for the purchase of eight Police Pursuit Chevrolet Tahoe fleet vehicles from Freedom Chevrolet in the amount of $279,808, through the an Interlocal Agreement with Tarrant County; and the purchase of related emergency vehicle equipment in the amount of $204,800, through various existing Interlocal Agreements; and the purchase of three additional Police Pursuit Tahoes in the amount of $104,928 through an Interlocal Agreement with Tarrant County, funded in the FY 2020 Risk Fund budget
Presenter
Daniel Scesney, Chief of Police, Ryan Simpson, Support Services Division Manager, Police Department, and Jayson Ramirez, Fleet Services Manager, Finance Department
Recommended Action
Approve
Analysis
The Police Department has proposed to purchase 36 2021 Chevrolet Tahoes in the FY 2021 budget, to replace existing, aging Chevrolet Tahoes. Due to COVID-19 and a new body style for the 2021 model year, the Department does not expect to receive any of the new 2021 model year Tahoes until summer of 2021. To avoid placing a strain on the Department’s fleet due to these delays, the Department is seeking to purchase 11 remaining 2020 model year Tahoes that are currently in stock at a dealership contracted by Tarrant County.
Three of the proposed Tahoes will be funded by the Risk Fund to replace three existing Tahoes that were lost due to accident damage.
The remaining eight proposed Tahoes will reduce the planned FY 2021 Tahoes purchase count to 28. In the event the Department has an unplanned need to replace additional Tahoes this fiscal year, due to accident damage, that number of Tahoes will be added back to the planned FY 2021 purchase count.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has a master inter-local cooperative agreement Tarrant County, for the purchase of the Chevrolet Tahoes and related emergency vehicle equipment.
The Finance and Government Committee reviewed this item on June 2, 2020 for their approval and recommendation.
Financial Consideration
Funding for the purchase of eight police units and related equipment, in the amount of $484,608, is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Red Light Safety Fund. Funding will be reimbursed from the FY 2019/2020 Risk Fund budget, for unplanned replacements due to accident damage. Funding for the remainder at the end of the fiscal year will be reimbursed by both the FY 2021 General Fund and the FY 2021 Equipment Acquisition Fund budgets. Funding for the purchase of three police units, in the amount of $104,928 is available in the FY 2019/2020 Risk Fund budget.
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2019/2020 RED LIGHT SAFETY FUND BY TRANSFERRING AND APPROPRIATING $484,608 FROM THE UNOBLIGATED FUND BALANCE IN THE RED LIGHT SAFETY FUND FOR THE PURCHASE OF POLICE UNITS AND RELATED EQUIPMENT
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. That the FY 2019/2020 Red Light Safety Fund be amended by transferring and appropriating $484,608 from the unobligated fund balance for the purchase of police units and related equipment.
SECTION 2. That the FY 2019/2020 Risk Fund, the FY 2020/2021 General Fund and the FY 2020/2021 Equipment Acquisition Fund will reimburse the Red Light Safety Fund.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 2ND DAY OF JUNE, 2020.