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Title
Award bid for construction contract to Facilities Solution Group in the amount of $73,781 for installation of a new digital sign structure at the northeast corner of Arkansas Lane and Epic Place, plus a 5% construction contingency in the amount of $3,689, for a total request of $77,470; and a contract to Lantek Communications of Grand Prairie for the video boards and their installation through a national interlocal agreement with TCPN in the amount of $83,534.68, for a total project cost of $161,004.68
Presenter
Andy Henning, Building and Construction Projects Manager
Recommended Action
Approve
Analysis
In September 2012, the Parks Department contracted with Komatsu Architecture to provide professional design services for a digital sign structure to be located near the Lake Parks complex at the intersection of Lakeridge Pkwy and Lynn Creek Pkwy. Separate and apart from that action, and about a year later, the Planning Department contracted with Komatsu on a digital signs master planning contract that would locate and study potential sites and provide initial planning for their implementation. This contract was executed with Komatsu in September 2013.
The current site at the Arkansas Lane and Epic Place was selected for added enhancement to the Grand Central area master planning effort.
RFB 17035 was advertised in the Fort Worth Star Telegram, Bid Sync, and provided to 290 potential vendors from the State Comptroller’s bidder list. Six bids were received back, including one from a Grand Prairie vendor as shown in attachment A. Staff evaluated bids and determined the apparent low bidder was Facility Solutions Group. Staff contacted references to confirm the vendor was responsible and spoke with the vendor to ensure full understanding of the scope of services called out for in the bid documents. Based on staff findings, Facility Solutions Group is recommended for award of this contract.
It is noted that the actual video boardsand their installation within the structure included in this construction contract will be purchased separately by the City through a State approved procurement process. These video boards will be furnished and installed by Lantek Communications of Grand Prairie in full coordination with the digital sign structures construction contract with Facilities Solution Group. Lantek will supply and install Keywest Breeze digital signage players including three (3) years of cloud based service and an Aeson outdoor rated LED digital sign.
Purchase of the video board and installation is recommended for award to Lantek, a Grand Prairie vendor, through TCPN contract #R5192.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including TCPN.
Financial Consideration
Funding for the total amount of $161,005 is available in Municipal Facilities Capital Project Fund (405090)WO#01603203 (FY16 Video Board Messages) Account 68390-Signs.