From
Duane Strawn
Title
Purchase of WiFi equipment and installation at Loyd Park from Flair Data Systems ($42,904.40) through an national interlocal agreement with DIR; purchase of six wooden poles from Techline, Inc ($4,938) and electrical installation services from Ed’s Electric ($7,500) through our previously awarded annual price agreements; for an overall project total of $55,342.40
Presenter
Cheryl De Leon, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
Lake Parks was approved to install additional WiFi at Loyd Park in the FY 2018/2019 Capital Improvement Projects. Working through our IT Department, we received quotes for WiFi equipment and installation in the amount of $42,904.40 from Flair Data Systems, six wooden poles in the amount of $4,938.00 from Techline, and electrical installation from Ed’s Electric in the amount of $7,500.00 for a project total of $55,342.40. We issued a purchase order in the amount of $42,904.40 to Flair Data Systems so the equipment could be ordered and are now looking to purchase the remaining items which will exceed the City Manager's approval threshold of $50,000.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including DIR.
DIR provides statewide leadership and oversight for management of government information and communications technology. DIR has served in a leadership role to facilitate the state’s economic competitiveness through its ability to deliver quality information resources commodities and services at the lowest prices and best value for state and local government as well as the K-12 public and higher education systems. The Cisco products the City requires are available under DIR contract# DIR-TSO-4167 through Flair Data Systems, an authorized reseller. This contract was effective July 3, 2018 and set to expire July 20, 2020 with three additional one year renewals remaining.
Ed's Electric Service was originally awarded their Electrical Service price agreement in June of 2016 and set to expire June 30, 2019 with two additional one year renewals remaining. No changes are neccessary to utilize this pre-existing contract.
In accordance with City Policy, an informal bid was performed to procure the wooden poles from Techline.
The item was presented to the Finance & Government Committee on June 4, 2019 and received a recommendation for approval by the City Council.
Financial Consideration
Funding for this project in the amount of $55,342.40 is available in the Lake Park Capital Projects Fund (318793), WO # 01914803 (FY 19 Misc Lake Parks Projects).