From
Jayson R. Ramirez, Fleet Services Manager
Title
Award bid to Freedom Chevrolet ($37,000) for the purchase of one 1-ton cutaway van with utility body; Sam Pack's Five Star Ford ($93,490) for five mid-size sedans, and, ($127,342) for the purchase of four 3/4 ton pickups with utility bodies; and to Longhorn Harley-Davidson ($66,004.05) for three Police pursuit vehicles (PPV) motorcycles, for a combined total of $323,836.05
Presenter
Diana Ortiz, Chief Financial Officer
Recommend Action
Approve
Analysis
These vehicles will either replace existing vehicles in the fleet or add to the fleet according to the city replacement schedule. The purchase of the vehicles were included in the FY 2015/2016 Approved Operating Budgets and include the following:
• one (1) 1 ton cutaway van with utility body will be replacing a 1997 van for Facility Services;
• five (5) mid-sized sedans will be replacing three (3) 2004-2010 sedans and adding two (2) sedans for Police;
• four (4) 3/4 ton pickups with extended cab utility bodies will be replacing two (2) 1998-2001 pickups and adding two (2) pickups for Facility Services;
• three (3) PPV motorcycles will be replacing three (3) 2009-2010 PPV motorcycles for Police.
Notice of bid #16022 for one (1) 1 ton cutaway van with utility body was advertised and viewed by 11 vendors. There were two (2) Grand Prairie vendors notified of this bid. Four (4) bids were received, zero from a Grand Prairie vendor. Bids were opened December 4, 2015, see Exhibit A for results. The low bid received from Freedom Chevrolet ($37,000) meets specifications and is recommended for award.
Notice of bid #16025 for five (5) mid-size sedans was advertised and viewed by 17 vendors. There were two (2) Grand Prairie vendors notified of this bid. Four (4) bids were received, zero from a Grand Prairie vendor. Bids were opened December 4, 2015, see Exhibit A for results. The low bid received from Sam Pack's Five Star Ford ($93,490) meets specifications and is recommended for award.
Notice of bid #16026 for two (2) ¾ ton extended cab utility body truck and two (2) ¾ ton extended cab utility body with tommy lift gate trucks was advertised and viewed by 11 vendors. There were (2) Grand Prairie vendors notified of this bid. Four (4) bids were received, none from a Grand Prairie vendor. Bids were opened December 4, 2015, see Exhibit A for results. The low bid received from Sam Pack's Five Star Ford in the amount of $127,342 meets specifications and is recommended for award.
Notice of bid #16027 for three (3) PPV motorcycles was advertised and viewed by 12 vendors. There was one (1) Grand Prairie vendor notified of this bid. Two (2) bids were received, one from a Grand Prairie vendor. Bids were opened December 4, 2015, see Exhibit A for results. The low bid received from Longhorn Harley-Davidson Grand Prairie ($66,004.05) meets specifications and is recommended for award.
Financial Consideration
Funding for the vehicles in the amount of $323,836.05 is budgeted as follows:
1. $37,000 in General Fund (221310-68320) Facility Services-Finance;
2. $93,490 in General Fund (283110-68320) Police;
3. $127,342 in General Fund (221310-68320) Facility Services-Finance;
4. $66,004.05 in General Fund (281210-68320) Police.