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Title
Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Change Order/Amendment No. 2 with Petroleum Solutions, Inc. of Grand Prairie for additional expenses for the installation of above-ground fuel tanks at the pump station in the amount of $31,988.07
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
On August 6, 2019 a contract for the Pump Station fuel island tanks was approved by City Council (19-9136) in the amount of $498,745.45. The Pump Station fuel island tanks are one of the City of Grand Prairie's primary fueling sites and managed by Fleet Services. This project involved the replacement of one (1) 20,000 gallon unleaded tank and one (1) 10,000 gallon diesel fuel tank that were installed September, 1989.
The age of the components of this fuel island (underground fiberglass tanks, lines, and other dispensing components) along with recommendations by Environmental Services result in this request of the removal and replacement of the dilapidated tanks with safer, more efficient and modern above-ground fuel tanks.
The project consisted of complete removal and disposal of one (1) 20,000 gallon unleaded and one (1) 10,000 gallon diesel underground fiberglass tanks, fuel lines and other necessary components, two (2) 12,000 gallon, UL 2085 double-walled, FIREGUARD tanks, fuel lines and tank monitoring and tank gauging to include all materials, labor, equipment, tools and all items and services necessary for installation of the aboveground tanks, two (2) column 30' X 60' canopy to include all materials, labor, equipment, tools and all items and service necessary for installation of the canopy WITHOUT cased structural piers, complete removal and disposal of a two (2) column 30’ X 50’ (estimated) canopy including all materials, labor, equipment, tools and all items and service necessary for complete removal of existing canopy, removal of the backfill, take the TCEQ required soil samples, and send them to the lab for testing , two (2) new dual house product dispensing units to include all materials, labor, equipment, tools and all items and services necessary for installation and integration with existing fuel management software (FMS) , complete installation of one (1) new Franklin Fueling Systems Incon TS-550 EVO Fuel Management System to include all materials, labor, equipment, tools and all items and services necessary for installation and integration with existing fuel management software , all new electrical for fueling system to include all materials, labor, equipment, tools and all items and services necessary for installation, fill excavation hole with new backfill material per specification addendum (INCLUDE ALL REQUIRED MATERIAL, TESTING, COMPACTION) , one (1) 750 gallon BlueUSA island friendly mini-bulk DEF plus dispensing and storage system to include all materials, labor, equipment, tools and all items and services necessary for installation and integration with fuel management system (FMS), and all new electrical for fueling system connected to existing backup generator to include all materials, labor, equipment, tools and all items and services necessary for installation
Change Order/Amendment No. 2 in the amount of $28,214 was approved by the City on February 7, 2020 for tank pad modifications and structural support.
The Current Change Order/Amendment No. 2 in the amount of $31,988.07 will allow for the disposal of 603.55 yards of materials from the excavation activities.
Financial Consideration
State statutes require City Council approval of a change order when the cumulative cost of the change orders exceeds $50,000. With approval of this change order, the City Manager will be able to approve the change order to a cumulative value of $50,000 without additional Council approval. Also, the City, as an owner, reserves the right to increase the amount of the work to be performed in a given construction contract by an amount not to exceed twenty-five (25%) percent of the original bid. The amount of this contract is $498,745 and the 25% value of this contract is $124,686. The total amount of both change order for this contract will be $60,202.00
Funding for the complete above ground tanks installation project at the Service Center for a total amount of $31,989 is as follows:
1. $799 is available in the Water Capital Projects Fund (500592), WO #01914703 (Pump Station Removal Underground Storage Tanks)
2. $31,190 is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Water Capital Projects Fund (500592) to WO #01914703 (Pump Station Removal Underground Storage Tanks)
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2019/2020 WATER CAPITAL FUND BUDGET BY TRANSFERRING AND APPROPRIATING $31,190 FROM THE UNOBLIGATED FUND BALANCE IN THE WATER CAPITAL PROJECTS FUND (500592) TO WO #01914703 (PUMP STATION REMOVAL UNDERGROUND STORAGE TANKS).
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2019/2020 Capital Improvement Projects Budget be amended by transferring and appropriating $31,989 from the unobligated fund balance in the Water Capital Projects Fund (500592) to WO #01914703 (Pump Station Removal Underground Storage Tanks).
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, MARCH 3RD, 2020.