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Construction contract to Basecom Construction Services in the amount of $70,823 for various renovations to the Public Safety Building, plus a 5% construction contingency in the amount of $3,541, plus $2,000 for Texas Department of Licensing and Regulation (TDLR) registration, plan review, and post construction site review for a total request of $76,364.
Presenter
Steve Dye, Chief of Police and Marshall Warder, Facilities Construction Manager
Recommended Action
Approve
Analysis
In 2005, the City of Grand Prairie identified the need to construct a new Public Safety Building due to the ongoing growth and development of the City. Since this time, the City has undergone significant growth and development which required the Police Department to further increase and redeploy its manpower to accommodate this population increase and service to the citizens. As of 2014, the need to expand and remodel various sections of the building have been identified in order to house the additional personnel and service units. These redeployed units required an office space for staffing of the Quartermaster section, expansion of the Problem Solving Unit and Major Crimes Unit to accommodate additional personnel; and a reconfigured Information Technology area for improved efficiency.
In August 2014, the City Managers Office contracted with Komatsu Architecture in the amount of $14,548 to provide professional design services for renovations to four separate and distinct areas within the existing Public Safety Building that had been requested by the Grand Prairie Police Department. Those areas included renovations to the Quartermaster area on the first floor, the Information Technology area on the second floor, the Problem Solving unit on the third floor, and the Major Crimes unit on the fourth floor. After site visits and discussions were held between the Architect and PD administrative personnel and the users to fully understand the extent of the desired renovations, plans and specifications were prepared and completed by Komatsu in late October 2014. The project was advertised for bid by the City in accordance with State law starting on November 2, 2014. A pre-bid conference was held on November 10, 2014, and bids were received on November 19, 2014 with five General Contractors responding to the bid request. The apparent low bid was that received from Basecom Construction Services in the Base Bid amount of $63,308, plus $7,515 for Additive Alternate Bid No 1 for a total bid amount of $70,823, plus a 45 calendar bid time from date of written Notice to Proceed. All bids received, inclusive of base bid plus additive alternate bid, and ranked in order from lowest to highest bid with calendar day time of completion in ( ) were as follows:
(1) Basecom Construction - $70,823 (45 days)
(2) Tillage Construction - $75,752 (50 days)
(3) Mart Construction - $85,400 (60 days)
(4) Apur Group - $96,800 (120 days)
(5) Dash Demolition (Non-resonsive Bid; Only bid demolition work)
Reference reviews were conducted for Basecom with positive results received from all of those who were contacted. It is further noted that the owner of Basecom is a gentleman named Oscar Oaxaca. Mr. Oaxaca was in fact the Project Manager for Phillips/May Construction at the time that the Ruthe Jackson Center (RJC) was constructed by Phillips/May for the City back in the 2001-02 timeframe. Mr. Oaxaca did a very commendable job in that capacity on the RJC and now heads his own company. Based on the more current references plus the previous positive experience with Mr. Oaxaca on the RJC, City staff is recommending Council award to Basecom Construction for the Public Safety Building Remodel project.
Financial Consideration
Funds for the contract award, TDLR expenses, and contingency in the amount of $76,364 is available in 338391 U.S. Marshalls Service Account 63010 Bldgs and Grounds Maintenance RQ 22944.