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Resolution declaring expectation to reimburse expenditures with proceeds of future debt in the amount of $48,500 for Professional Engineering Services contract with Criado and Associates for Dechman Drive from Westchester Parkway to Bardin Road; Authorize City Manager to enter into Professional Engineering Services Contract with Criado and Associates
Presenter
Gabe Johnson, Director of Public Works, Walter Shumac, Director of Transportation and Romin Khavari, City Engineer
Recommended Action
Approve
Analysis
As part of the FY 2020/2021 Capital Improvement Projects (CIP) budget, funds were approved to design the extension of an unimproved section of Dechman Drive from Westchester Parkway to Edgeview Drive to connect to Bardin Road. The approximate 780-foot roadway section is to be constructed as a 45‐foot back‐to‐back minor arterial concrete street section with a 4‐foot sidewalk along the west side of the road to include, drainage, 12” waterline, Irrigation and landscaping along the west side of the street to match up with the northern connection section to be included as part of the project.
The City requested qualification statements from seven (7) firms and the selection committee selected Criado and Associates to turn in a priced proposal for the design of this project.
Due to the flat area, the project is to be designed in two phases. The current contract for Phase I will include preparing 30% Engineering design plans based on field surveying, Geotechnical, and Subsurface Utility Engineering and to include preparing preliminary plans for the roadway to include defining the drainage patterns and outfall as well as need for retaining walls, etc. based on field conditions.
The final design (Phase II) will include the preparation of the final paving, drainage, 12” waterline plans to include irrigation, landscaping and sidewalk along the west side of the roadway.
The City is also discussing these proposed improvements with the Westchester PID to include possible cost sharing to replace the existing stockade fences with a masonry fence along the west side of Dechman Drive from Westchester Parkway to Edgeview Drive and the associated maintenance of the irrigation and landscaping along the west side of the roadway by the PID.
Funding for construction is to be requested as part of FY 2021/2022 CIP Funding.
Phase I of this project is scheduled to begin in January 2021 to be completed in March 2021. Phase II for 100% design plans will follow.
Financial Consideration
Interim funding in the total amount of $48,500 is available from the unobligated fund balance in the Street Capital Projects Fund (400192) to WO #02105903 (Dechman Drive from Westchester to Bardin)
Body
A RESOLUTION OF THE CITY OF GRAND PRAIRIE, TEXAS, RESOLUTION OF THE CITY OF GRAND PRAIRIE, TEXAS, DECLARING EXPECTATION TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE DECHMAN DRIVE FROM WESTCHESTER PARKWAY TO BARDIN ROAD PROJECT
Whereas, the City of Grand Prairie, Texas (the "Issuer") intends to issue debt for a professional services contract for Dechman Drive from Westchester Parkway to Edgeview Drive to connect to Bardin Road, (the "Project") and further intends to make certain capital expenditures with respect to the Project and currently desires and expects to reimburse the capital expenditures with proceeds of such debt;
WHEREAS, under Treas. Reg. 1.150-2 (the "Regulation"), to fund such reimbursement with proceeds of tax-exempt obligations, the Issuer must declare its expectation to make such reimbursement; and
WHEREAS, the Issuer desires to preserve its ability to reimburse the capital expenditures with proceeds of tax-exempt obligations.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of GRAND PRAIRIE, Texas
SECTION 1: that the Issuer reasonably expects to reimburse capital expenditures with respect to the Project with proceeds of debt hereafter to be incurred by the Issuer, and that this resolution shall constitute a declaration of official intent under the Regulation. The maximum principal amount of obligations expected to be issued for the Project is $48,500.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, JANUARY 5, 2021.