From
Amy Sprinkles
Title
Ordinance amending the FY 2020/2021 Cable Fund; Purchase of audio-visual equipment and integration services for the upgrade of the City Council Chambers presentation system from Audio Visual Innovations, Inc DBA AVI-SPL in the amount of $93,440.23 with $4,672 as a contingency for a total not to exceed $98,112.23 through a state interlocal agreement with DIR
Presenter
Amy Sprinkles
Recommended Action
Approve
Analysis
The City Council Chambers audio visual presentation system has been experiencing glitches in the form of blinking, extended flickers or no image. This is due to a build up of error codes caused by outdated equipment and lack of synchronization between and code and equipment. As soon as we get it readjusted, the errors start building up again, so it is chronic. The current system was installed in June 2012. We rebuilt the sound and voting system in 2018 for $40,000. The current proposal to rebuild the visual presentation system was not part of the FY 2020/2021 budget process, which was abbreviated due to the pandemic. Therefore, we request allocation of ending resources in the cable fund for this purpose.
DIR provides statewide leadership and oversight for management of government information and communications technology. DIR has served in a leadership role to facilitate the state’s economic competitiveness through its ability to deliver quality information resources commodities and services at the lowest prices and best value for state and local government as well as the K-12 public and higher education systems
DIR Contract #DIR-TSO-3888 was effective July 20, 2017 and set to expire July 20, 2021.
Financial Consideration
Funding for the purchase of audio-visual equipment and integration services, in the amount of $98,113, is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the FY 2020/2021 Cable Fund (174010-60510).
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY2020/ 2021 CABLE FUND BY TRANSFERRING AND APPROPRIATING $98,113 FROM THE UNOBLIGATED FUND BALANCE IN THE CABLE FUND (174010) FOR THE PURCHASE OF AV EQUIPMENT
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2020/2021 Cable Fund be amended by transferring and appropriating $98,113 from the unobligated fund balance in the Cable Fund (174010-60510) for the purchase of audio-visual equipment and integration services.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON NOVEMBER 17, 2020.