From
max
Title
Resolution declaring expectation to reimburse expenditures with proceeds of future debt in the amount of $292,852; for professional design services contract with Komatsu Architecture for the Station 1 Relocation Project.
Presenter
Marshall Warder, Building Projects Manager
Recommended Action
Approve
Analysis
On September 4, 2012, Council ratified the purchase of two contiguous tracts of property located at 510, 514, and 516 W Main Street. These properties are bounded by Main Street to the south, Bonham to the north, NW 6th to the west, and NW 5th to the east and comprise 35,683 sq. ft., or approximately .819 acres.
This action was taken with the intent to construct a new replacement facility for the current Fire Station No 1 that has been operational in its current building and location at 321 W Main Street since the late 1940's. Relocation to the new site will allow for construction of a new expanded and enhanced facility that will not require disruption of services from the current station while construction is in progress. It will also allow the new Fire Station No 1 to maintain its long standing presence on the downtown Main Street corridor.
With property acquisition completed, City staff has contacted Komatsu Architecture to provide a professional design services fee proposal for design and construction administration through completion of the new Fire Station No 1. Komatsu has worked successfully with the City on other occasions, having previously provided design services for the Betty Warmack Library, the Charles V. England Police and Fire Training Facility, the Fire Station No 7 and Lake Parks Facilities, and most recently, the City Council Chambers renovations.
Komatsu's fee proposal in the amount of $367,463 includes all Basic Services through Schematic, Design Development, Construction Documents, and Construction Administration phases. It will additionally provide for procurement of necessary geotechnical investigative services along with accompanying report, interior furnishing selections and specifications, and a framed professional rendering of the project at the appropriate time for presentation purposes.
The newly acquired site previously housed two separate gas service stations, and environmental assessment of the site has revealed the presence of underground storage tanks and other related elements that will have to be removed from the site. Additionally, there are existing buildings and pavement remnants that will require demolition along with anticipated abatement in order to achieve a clean site that will be fully determined once the site has been vacated. These environmental cleanup and demolition activities have been estimated at a total cost of approximately $160,000. Finally, costs for topographic survey and necessary replatting of the site into a single tract have been estimated at a cost of $5,000. These costs, combined with the Komatsu design fees and accompanying 5% design contingency, results in the total funding amount of $550,837 being requested for Council consideration and approval.
Financial Consideration
Funding in the total amount of $292,852 has been approved by an previous ordinance and this is to approve the declaring expectation to reimburse expenditures with proceeds of future debt sale for the Relocation of Station 1 project.
Body
A RESOLUTION OF THE CITY OF GRAND PRAIRIE, TEXAS, DECLARING EXPECTATION TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT
WHEREAS, the City of Grand Prairie, Texas (the "Issuer") intends to issue debt for design of property for relocation of Fire Station 1, (the "Project") and further intends to make certain capital expenditures with respect to the Project and currently desires and expects to reimburse the capital expenditures with proceeds of such debt;
WHEREAS, under Treas. Reg. 1.150-2 (the "Regulation"), to fund such reimbursement with proceeds of tax-exempt obligations, the Issuer must declare its expectation to make such reimbursement; and
WHEREAS, the Issuer desires to preserve its ability to reimburse the capital expenditures with proceeds of tax-exempt obligations.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. that the Issuer reasonably expects to reimburse capital expenditures with respect to the Project with proceeds of debt hereafter to be incurred by the Issuer, and that this resolution shall constitute a declaration of official intent under the Regulation. The maximum principal amount of obligations expected to be issued for the Project is $292,852.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 18TH DAY OF SEPTEMBER, 2012.