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Title
Change Order/Amendment No. 1 with Hill & Wilkinson General Contractors in the amount of $460,573 for the balance of the construction cost for the renovations to Shotwell Library; 5% contingency in the amount of $23,029; allowance of $10,000 for data wiring and IT switching; $15,000 allowance for exterior lighting for signage; $7,500 allowance for moving and storage of existing library equipment and the overall library collection; plus an $18,000 additional furniture, fixture and equipment (FF&E) budget allowance for a total funding request in the amount of $534,102.
Presenter
Andy Henning, Senior Building and Construction Projects Manager
Recommended Action
Approve
Analysis
On December 13, 2016 the City Council awarded the Construction Manager at Risk (CMAR) contract to Hill & Wilkinson General Contractors for pre-construction services in the amount of $7,500. This award addressed CMAR services including development of project estimates, preliminary construction schedules, value engineering services and constructability review during the Design Phase.
The current Change Order/Amendment No. 1 in the amount of $460,573 represents the Guaranteed Maximum Price (GMP) for the scope of work currently defined in the 720 Design Architects Construction Documents Package as competitively bid by Subcontractors to Hill & Wilkinson General Contractors. Items applicable to performance by the Construction Manager at Risk (CMAR) will be incorporated into the current Hill & Wilkinson General Contractors contract for a revised total contract in the amount of $468, 073.
Additional project costs requested above and beyond the current change order/amendment No. 1 with Hill & Wilkinson General Contractors portion of the project include the following:
1) 5% contingency in the amount of $23,029
2) $10,000 allowance for data wiring and IT switching
3) $15,000 allowance for exterior lighting for signage
4) $7,500 allowance for moving and storage of existing library equipment and the overall library collection
5) $18,000 additional FF&E budget allowance
Previously approved design fees of $75,000 with 720 Design Inc. and FF&E from various vendors totaling $119,538.40 (of which $52,209.89 was approved by City Council on June 20, 2017 with the purchase balance of $67,328.51 being made via the BuyBoard purchasing cooperative) were acquired with the project funding.
All items are covered within the overall approved project budget of $825,000.
Financial Consideration
Funding in the total amount of $534,102 is available in Library Capital Projects Fund (402093) WO#01601903 (Expand Shotwell Library)