From
Anda Upchurch
Title
Price Agreement for armored car services from Brink's U.S. through a national interlocal agreement with Choice Partners at an estimated annual cost of $110,000 for one year with the option to renew for two additional one-year periods, totaling $330,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of up to $50,000 so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms. Additionally, reject all bids in connection with RFB# 20054
Presenter
Becky Brooks, CFO
Recommended Action
Approve
Analysis
This annual price agreement is for the purchase of armored car services for 18 locations citywide and is administered by the City's Finance Department. In December of 2019 our current Armored Car provider, Trinity Armored Services, notified the City that it was unable to continue to maintain its automotive cash-in-transit liability insurance and seeked to evoke the contract's 30 day notice of termination for January 20th, 2020. City staff negotiated with Trinity to provide services until February 20th, 2020 in order for the contract to be rebid as RFB# 20054. Brink's was the only bid received and upon analysis it was determined that better pricing, terms and conditions could be obtained by rejecting this bid and electing to procure these services through a cooperative contract Brink's maintains with Choice Partners, which is what City staff recommends here.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master interlocal cooperative agreements with various entities including Choice Partners.
Choice Partners purchasing cooperative offers procurement and contract solutions to meet government purchasing requirements. Staff at Choice Partners complete the legal, competitively bid government procurement process so members can act immediately to access the contract, saving time and money on the bidding process and purchase. Choice Partners national cooperative includes Facilities planning and facility contracts, Supplies and service contracts, Food contracts for bread, dairy, grocery, produce, and Technology products.
Brink’s U.S. through their Choice Partners contract offers Armored Car Services. The Choice Partners contract began November 18, 2018 and will expire November 13, 2020, with two (2) one-year extensions remaining.
Financial Consideration
Funding is available in the FY 2019/2020 Pooled Investment Fund and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.