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Contracts with Martin Marietta ($115,000), Reynolds Asphalt & Construction Company($351,300), Ergon Asphalt & Emulsions, Inc.($5,000), and Lhoist North America ($20,800) for road construction materials in the combined amount of $492,100, in support of the Interlocal Agreement (ILA) with Tarrant County, Texas for assistance in the reconstruction of the existing pavement and new construction of Ragland Road
Presenter
Walter Shumac, III, P.E., Director of Transportation Services
Recommended Action
Approve
Analysis
An interlocal agreement was executed by the City on April 20, 2020 with Tarrant County, Texas to provide for assistance in the reconstruction of the existing pavement and new construction on Ragland Road at a width of 27 feet and a length of approximately 2,200 feet; and the reconstruction of Mirabella Boulevard at a width of 27 feet and a length of approximately 2,350 feet; total limits for the project will be Ragland Road East of Loyd Park entrance (Sta. 35+27.25) to the concrete section on Mirabella Boulevard.
The City will furnish all materials for the Project, all rights-of-way, plan specifications and engineering drawings. The City will also furnish necessary traffic controls, temporary driving lane markings and soil lab testing and/or material testing needed for the Project. Tarrant County will furnish the labor and equipment to assist the City in completing the project.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has a master interlocal cooperative purchasing agreement with several entities allowing us to quickly procure the required materials.
City Staff requests the following contracts and amounts for the necessary materials, all through various interlocal purchasing agreements with Tarrant County:
• Martin Marietta will be used for the flexible road base in the amount of $85,000. Martin Marietta was awarded contract number 2019-203 with Tarrant County for flexible road base. Tarrant County’s contract was effective as of October 1, 2018 and shall terminate midnight September 30, 2020.
• Martin Marietta will be used for the cement slurry in the amount of $30,000. Martin Marietta was awarded contract number 2020-086 with Tarrant County for cement slurry. Tarrant County’s contract was effective April 30, 2020 and shall terminate midnight April 29, 2021.
• Reynolds Asphalt & Construction Company will be used for the hot mix (both B and D) in the amount of $351,300. Reynolds Asphalt & Construction Company was awarded contract number 2019-264 with Tarrant County for hot mix. This contract was effective as of October 1, 2019 and shall terminate midnight September 30, 2020.
• Ergon Asphalt & Emulsions, Inc. will be used for the tack emulsion in the amount of $5,000. Ergon Asphalt & Emulsions, Inc. was awarded contract 2018-166 with Tarrant County for emulsions. This contract was effective as of October 1, 2018 and shall terminate midnight September 30, 2020.
• Lhoist North America of Texas will be used for the lime slurry & rehydrated lime in the amount not to exceed $20,800. Lhoise North America of Texas was awarded contract 2018-134 with Tarrant County for lime slurry & rehydrated lime. This contract was effective as of October 1, 2019 and shall terminate midnight September 30, 2020.2020.
• Additionally, approval is requested for an allowance not to exceed $15,475 for Material Testing through a previously approved Price Agreement.
Financial Consideration
Funding for contracts with Martin Marietta ($115,000), Reynolds Asphalt & Construction Company ($351,300), Ergon Asphalt & Emulsions, Inc($5,000)., and Lhoist North America ($28,800) for road construction materials and $15,475 for material testing in the combined amount not to exceed $507,575, in support of the Interlocal Agreement (ILA) with Tarrant County, Texas for assistance in the reconstruction of the existing pavement and new construction of Ragland Road, is available in the Streets Capital Projects Fund (400192) WO #02013503 (FY20 STRT Rehab). An ordinance is being approved by Council Action 20-9971.