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Ordinance amending the FY 2019/2020 Capital Improvements Projects Budget; Change Order/Amendment No. 1 with Hill & Wilkinson General Contractors in the amount of $6,215,173 for the balance of construction cost for Phase Two of the Civic Campus Master Plan project; 5% contingency in the amount of $310,759; $1,200,000 allowance for owner-provided furniture, fixtures and equipment (FF&E); $95,000 allowance for door access and security systems; $95,000 allowance for IT/data design and installation; $200,000 allowance for audio/visual (AV) equipment; $25,000 allowance for construction testing; plus a $125,000 allowance for Oncor Electric power line relocation for a total funding request in the amount of $8,265,932.
Presenter
Andy Henning, Senior Building and Construction Projects Manager
Recommended Action
Approve
Analysis
On June 4, 2019 the City Council awarded the Construction Manager at Risk (CMAR) contract to Hill & Wilkinson General Contractors (19-9024) for pre-construction services in the amount of zero dollars ($0). This award provided for CMAR services including development of project estimates, preliminary construction schedules, value engineering proposals and constructability review during the Design Phase.
The current Change Order/Amendment No. 1 in the amount of $6,215,173 represents the Guaranteed Maximum Price (GMP) for the scope of work currently defined in the Rouch Architects Construction Documents package as competitively bid by Subcontractors to Hill & Wilkinson. 5% contingency ($310,759); allowance for FF&E ($1,200,000); allowance for IT/data design and installation ($95,000); allowance for A/V equipment ($200,000); allowance for door access and security systems ($95,000); allowance for Oncor Electric power line relocation ($125,000); plus an allowance for construction testing ($25,000).
Costs above and beyond the Hill & Wilkinson portion of the project addressed in this Change Order Amendment include previously approved Construction Manager pre-construction fees ($0) and an asbestos remediation allowance ($30,000); which make the total overall project budget $8,295,932.
This item was taken to the Finance and Government Committee on December 17, 2019 for their review and recommendation for approval.
Financial Consideration
Funding in the total amount of $8,265,932 is available as follows:
1. $4,965,932 is available in Municipal Facilities Capital Projects Funds (405090) WO #02002603 (Municipal Complex Phase II)
2. $3,300,000 is available by transferring and appropriating from the unobligated fund balance of the Capital Reserve Fund (402590) to the Municipal Facilities Capital Projects Fund (405090) WO #02002603 (Municipal Complex Phase II)
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2019/2020 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $3,300,000 FROM THE UNOBLIGATED FUND BALANCE IN THE CAPITAL RESERVE FUND (402590) TO THE MUNICIPAL FACILITIES CAPITAL PROJECTS FUND (405090) WO #02002603 (MUNICIPAL COMPLEX PHASE II)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2019/2020 Capital Improvement Projects Budget be amended by transferring and appropriating $3,300,000 from the unobligated fund balance in the Capital Reserve Fund (402590) to the Municipal Facilities Capital Projects Fund (405090) WO #02002603 (Municipal Complex Phase II)
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, DECEMBER 17TH, 2019.