From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of one (1) new Kenworth T440 tandem truck with dump body for $153,527.05, one (1) new Kenworth T370 truck with dump body for $113,317.55, one (1) new Kenworth T370 truck with utility body for $149,800.55, and two (2) new Kenworth T370 truck with grappler body for $198,221.69 each, from Texas Kenworth Co. dba MHC Kenworth-Dallas, respectively for a combined total of $815,088.53 through national interlocal agreements with BuyBoard and Sourcewell
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
These vehicles will replace existing equipment, specifically, classes 7 and 8 dump trucks, in accordance to the city replacement/improvement schedule and are included in the FY 2020/2021 Approved Operating Budget. They are as follows:
-one (1), unit, age 2000, class 7 dump bed truck in Public Works (Streets) replaced with (1) new Kenworth T440 tandem truck with dump body totaling $153,527.05;
-one (1), unit, age 1997, class 7 dump bed truck in Public Works (Streets) replaced with (1) new Kenworth T370 dump bed truck totaling $113,317.55;
-one (1), unit, age 2009, class 7 utility body truck in Public Works (Water) replaced with (1) new Kenworth T370 utility body truck totaling $149,800.55;
-two (2), units, age 2004-2016, class 7 grappler body trucks in Public Works (Brush) with (2) new Kenworth T370 grappler body trucks totaling $396,443.38.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in cooperative purchasing programs with other local governments or local cooperative organizations. In lieu of competitive bidding, items and services may be purchased through such agreements as they have performed the bidding processes by the sponsoring entities or agencies. The City of Grand Prairie utilizes existing master, inter-local cooperative agreements with various entities including the Buyboard and Sourcewell interlocal agreement.
Buyboard allows us to save money through "economies of scale", with the pooled purchasing power of their members. They include hundreds of school districts, municipalities, counties, other local governments, and nonprofit entities across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. A fee of $400 is due in order to use Buyboard contract # 601-19 effective date December 01, 2019 and expiring November 30, 2022. Sourcewell contract #060920-KTC effective August 01, 2020 and expiring August 01, 2024.
Financial Consideration
Funding is available in the following accounts totaling $815,088.54:
1. $153,527.05 in the Equipment Acquisition Fund (253010-68320) Public Works (Streets);
2. $113,317.55 in the Equipment Acquisition Fund (253010-68320) Public Works (Streets);
3. $149,800.55 in the Water Fund (361211-68320) Public Works (Water);
4. $398,443.38 in the Solid Waste Equipment Acquisition Fund (304010-68320) Public Works (Brush).