From
Maxine Snow
Title
Professional design services contract with Komatsu Architecture in the amount of $70,686 for programming, planning, design, documentation and construction administration services for all scope of work associated with renovations to the existing Water Utility Customer Service office space and previous City Manager office area located in City Hall West.
Presenter
Andy Henning, Senior Building and Construction Projects Manager
Recommended Action
Approve
Analysis
Based on the goal of improving facility security by creating one public entry to the overall City Hall complex, the current renovations of City Hall East include a transaction position that two Water Utility Customer Service staff members will occupy. Therefore, once the City Hall East renovation work is complete this fall, the current Water Utility Customer Service walk-in lobby will no longer be required. The elimination of the existing lobby and multiple transaction windows will allow an opportunity to achieve additional office space that is currently a critical need. In addition, two existing non-compliant employee restrooms will be renovated to achieve all current code requirements for their use. The final portion of work will entail creating a breakout conference room space for City Council Chambers in the area where the City Manager office previously existed prior to relocation to City Hall Central.
Because Komatsu Architecture was responsible for the successful work associated with the previous City Hall West Council Briefing Room and Council Chambers renovation work, Komatsu Architecture was asked to submit a fee proposal for the latest renovation work desired by the City for consideration and recommendation to City Council.
Komatsu Architecture submitted a fee proposal in the amount of $70,686.00 which provides programming, planning, design, documentation and construction administration services for all scope of work associated with renovations to the existing Water Utility Customer Service office space and previous City Manager office area located in City Hall West. This amount includes all anticipated design consultants and reimbursable expenses. In addition to the fee proposal provided by Komatsu Architecture, staff is recommending a 5% owner design contingency in the amount of $3,534.00 resulting in a total request of $74,220.00.
This item was taken to the Finance and Government Committee on July 14, 2020 for their review and recommendation for approval.
Financial Consideration
Funding for the Professional design services contract with Komatsu Architecture and owner design contingency, in the total amount of $74,220.00, is available in FY 2019/2020 Water Wastewater Fund, Revenue Management REVN (361010) Professional Services (61039).