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Title
Engineering services amendment/Change Order No. 1 with Alliance Geotechnical, Team Consultants and Reed Engineering to provide engineering geotechnical and material testing services for a maximum contract of $350,000 for each firm
Presenter
Romin Khavari, City Engineer
Recommend Action
Approve
Analysis
On July 15, 2014, the City of Grand Prairie approved the geotechnical and material testing services fee ordinance and service contracts. Developers in Grand Prairie will be required to deposit the geotechnical and material testing fees up front to have a third party engineering consultant working for the City to perform this work. On City Capital Improvement Projects, the City will incur the cost to have this work performed also by these firms as part of the project.
Staff recommended that this work be performed by three consulting firms. Specific work assignment for the consultants will be at the City's discretion and to be based upon size of project, complexity of project, firm's familiarity with the area, workload, conflict of interest, and past performance.
The selection of the three engineering consulting firms was through the Request for Qualifications (RFQ) process. Request for qualifications were sent to sixteen (16) Engineering Geotechnical and Material Testing consulting firms with responses received from eleven (11) firms. Five (5) firms were selected for shortlist interviews. Based on qualifications and laboratory facilities, the three firms recommended were Alliance Geotechnical, Team Consultants and Reed Engineering respectively.
The current change order No. 1 is necessary to address material testing needs for future construction jobs that have either been approved or anticipated during the current budget year. This change order will raise the maximum current contract from $150,000 to $350,000. Contract shall terminate upon completion of all requirements for all jobs ordered by May 31, 2016.
Financial Consideration
Staff is recommending that the firms of Alliance Geotechnical, Team Consultants and Reed Engineering continue to provide this geotechnical and material testing services. The maximum amount of the contract is $350,000 for each firm.
Funding for this contract in the maximum amount of $350,000 for each firm is provided by the development community as a pass-through fee. These fees will be deposited in Account No. 403199 21691 and payments to the consulting firms will be paid directly from Account No. 403199 21691. On City Capital Improvement Projects, the City will incur the cost to provide these services through the respective project work order numbers when the construction contract is awarded.