From
Amy Sprinkles
Title
Ordinance amending the FY 2016/2017 Capital Improvement Budget; and authorize the City Manager to purchase lighting and installation for the City Hall complex buildings from Inception Lighting in the amount of $112,725.00 through a national inter-local contract with TIPS-USA.
Presenter
Amy Sprinkles
Recommended Action
Approve
Analysis
During the holiday season, the roofs of City Hall buildings have been lined with white Christmas lights, which are in need of replacement due to weather, breakage and squirrel damage. The old lighting was traditional C9 bulbs, and the new lighting is LED, and animal proof. The proposed lighting tracks have easy to change sections, a plastic base and lid extrusion housing LED light strips so that squirrels cannot get to the wiring. The tracks can be manipulated to fit contours, the base and lid act as a conduit to conceal and protect power cords in the channel, the lights are spaced at 10” intervals to mimic the appearance of holiday lighting at night, and are outdoor rated with custom screw-type connections. This lighting system is produced by an Irving company, Inception Lighting, and is on a TIPS-USA cooperative buying contract.
While we would keep the lights on white, the LED bulbs are capable of changing colors. We would plan to use the lighting year-round to improve night visibility on campus, and add aesthetic value to downtown. Lighting can be taken down and used on another building should that be needed in the future.
The cost to line the roofs of City Hall, City Hall Annex, Finance, Parks, Court, Housing, Development Center and the CVE Public Safety Training Center is $112,725. It is 78,600 linear feet and includes installation by the vendor.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including TIPS-USA.
Inception Lighting's TIPS contract 170306 began May 26, 2017 and will expire May 22, 2022.
Financial Consideration
Funding for the $111,545 purchase and installation of lighting for City Hall campus buildings with Inception Lighting is available:
1. $96,367.04 is available in “Take A Load Off” Oncor money for the purpose of switching from traditional incandescent lighting to LED lighting in trust fund 338090-68637; and
2. $16,358 is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Municipal Facilities Capital Projects Fund (405090) to trust fund (338090).
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2016/2017 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANFERRING AND APPROPRIATING $16,358 FROM THE UNOBLIGATED FUND BALANCE IN THE MUNICIPAL FACILITES CAPITAL PROJECTS FUND (405090), TO TRUST FUND (338090)
NOW, THEREFORE, BY IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1: THAT THE FY 2016/2017 Capital Improvement Projects Budget be amended by transferring and appropriating $16,358 from the unobligated fund balance in the Municipal Facilities Projects Fund (405090), to trust fund 338090.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, AUGUST 1, 2017.