From
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Title
Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Construction Contract with Scott Dennett Construction, LC in the amount of $277,409.62 for HVAC upgrades associated with The Warehouse event space located in The Epic along with a 5% construction contingency of $13,870.38 for a total funding request of $291,280
Presenter
Andy Henning, Senior Building and Construction Projects Manager
Recommended Action
Approve
Analysis
Costs above and beyond the construction contract value with Dennett Construction include previously approved design services contracts ($39,700), a design reimbursable expenses allowance ($2,500) and the five-percent (5%) construction contingency amount ($13,870.38), all of which are able to be covered within the remaining Epic construction funding with the total project cost equating to $333,480. The total project amount covers turnkey design and construction of all scope of work associated with The Warehouse HVAC upgrades.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master interlocal cooperative agreements with various entities including The Interlocal Purchasing System (TIPS).
TIPS is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with vendors currently being considered and/or utilized.
All construction services will be purchased directly from Scott Dennett Construction, LC through their TIPS contract #181101 for Job Order Contracting, effective January 31, 2019 and set to expire January 31, 2021.
This item was taken to the Finance and Government Committee on September 1, 2020 for their review and recommendation for approval.
Financial Consideration
Funding for HVAC upgrades associated with The Warehouse event space located in The Epic, in the amount of $291,280, is available by approving an ordinance appropriating and transferring from the unobligated fund balance of the Epic Capital Projects Fund (320893) WO #02015503 (The EPIC Warehouse HVAC)
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2019/2020 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $291,280 FROM THE UNOBLIGATED FUND BALANCE IN THE EPIC CAPITAL PROJECTS FUND (320893) TO WO #02015503 (THE EPIC WAREHOUSE HVAC)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2019/2020 Capital Improvement Projects Budget be amended by transferring and appropriating $291,280 from the unobligated fund balance in the EPIC Capital Projects Fund (320893) WO #02015503 (The EPIC Warehouse HVAC).
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, SEPTEMBER 1, 2020.