From
Angi Mize
Title
Price agreement for advertisement and notification signs from Covenant Signs (up to $45,000 annually) for one year with the option to renew for four additional one year periods totaling $225,000 if all extensions are exercised; award a secondary to Riot Creative Imaging (up to $45,000 annually) to be used only if the primary is unable to fulfill the needs of the department; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Robert Myers, Purchasing Manager
Recommended Action
Approve
Analysis
This agreement will be used for the purchase of advertisement & notification signs for multiple departments throughout the City. The signs shall be printed to multiple sizes of corrugated plastic with scratch resistant decals and H frames; banners, PVC boards, concrete decals, mesh banners, dibond, window perf, vinyl decals, and foam boards. These signs will be used to advertise various City sponsored events, as well as notification of other City requirements, e.g. entry fees.
Notice of bid #16083 was advertised in the Fort Worth Star Telegram, the State's Electronic Business Daily, and Bid Sync; it was distributed to 45 vendors. There were four Grand Prairie vendors available for this commodity. Six (6) bids were received as shown on Exhibit A. ACP Intl. dba Sa-So and Logo Factory were deemed non-responsive for not supplying required documentation with their submittal.
The award was based on best value criteria set up in the specification, including material reputation, quality of product, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
Covenant Signs meets specifications and is recommended for award.
The secondary vendor, Riot Creative Imaging, will only be used if the primary vendor cannot fulfill the needs of the City.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.