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Title
Reject bids for Central Park Repairs, Y#0980
Presenter
Bill Crolley, Director of Planning and Development and Romin Khavari, City Engineer
Recommended Action
Approve
Analysis
Halff Associates was hired to design improvements to remedy soil movement along the pedestrian brides at the Summit and two entrances to the Summit and two entrances to the Public Safety Building, to include erosion concerns along the existing warrior creek and lakes 1 and 2. Halff Associates designed improvements for the following items of work bid as Base Bid and five Alternate Bids, also shown on the attached exhibit:
Base Bid:
1. Repair two pedestrian bridges in front of the Summit due to soil movement to include removal and replacement of approximately 134 Square Yards of sidewalk, 820 Cubic Yards of rock riprap installation and miscellaneous related items of work.
2. Flatwork repairs to the Summit front and rear entrances due to soil movement to include approximately 237 Square yards of flatwork removal and replacement with modified flatwork pavement and miscellaneous related items of work.
3. Flatwork repairs to the Public Safety Building at the jail and east side entrances due to soil movement to include approximately 1,320 Square feet of brick pavers, 117 Square yards of flatwork removal and replacement with modified flatwork pavement and miscellaneous related items of work.
Alternate No. 1 Bid: Warrior creek erosion improvements to primarily include installation of approximately 355 Cubic Yards of rock rip-rap and miscellaneous related items of work.
Alternate No. 2 Bid: Landscape Repairs for Lake 1 to include approximately 14,665 Square feet of top soil, seed mix to include temporary irrigation and miscellaneous related items of work.
Alternate No. 3 Bid: Landscape Repairs for Lake 2 to include approximately 44,955 Square feet of top soil, seed mix to include temporary irrigation and miscellaneous related items of work.
Alternate No. 4 Bid: Landscape Repairs for Warrior Creek east of Esplanade Road to include approximately 51,225 Square feet of top soil, seed mix to include temporary irrigation and miscellaneous related items of work.
Alternate No. 5 Bid: Landscape Repairs along Warrior Creek in front of the Summit and west of Esplanade Road to include approximately 25,575 Square feet of top soil, seed mix to include temporary irrigation and miscellaneous related items of work.
Financial Consideration
The City of Grand Prairie advertised and received three bids for this project on Wednesday August 20th 2014.
Turner Construction Base Bid: $749,670 Alt #1: $96,900 Alt #2: $227,000 Alt #3: $90,600 Alt #4: $102,700 Alt #5: $68,600
Ark Construction Base Bid: $866,166.00 Alt #1: $111,850.00 Alt #2: $185,861.00 Alt #3: $137,952.50 Alt #4: $144,822.75 Alt #5: $100,170.00
Mart, Inc. Base Bid: $1,472,705.02 Alt #1: $243,597.56 Alt #2: $170,040.73 Alt #3: $108,561.51 Alt #4: $128,819.33 Alt #5: $85,863.84
Halff Associates evaluated the bids and has recommended rejection of all bids due to the following reasons:
1. The apparent low bidder, Turner Construction, submitted a “non-conforming” bid.
2. Ark Construction the second low bidder for the project, and Mart Inc. the third low bidder, both submitted base Bid costs that substantially exceeded the City’s budget for the project.
3. There were also some errors noted for the third low Bid from Mart, Inc.
Staff also concurs with the recommendation from Halff Associates to reject all bids.
The project is to be re-bid with a modified scope to focus on the repairs of the flat work areas at the Summit and the Public Safety Building, erosion improvements at critical areas along the Warrior Creek Channel and the possible reinstallation/replacement of the pedestrian bridges. Possible separation of trades for bidding is to also be considered. The landscaping and additional erosion improvements at Central Park are to be budgeted at a future date.
The project is anticipated to be re-bid around October 2014 with construction to start in November 2014
No financial consideration at this time.