From
Thao Vo
Title
Price Agreement for the Purchase, Implementation, and Maintenance of EnerGov Permitting, Inspections, Planning, and Engineering (PIPE) software from Tyler Technologies for a total cost of $1,686,312 (implementation and year one cost of $1,570,862; year two maintenance cost of $115,450) for one year with the option to renew for one additional one-year period; and authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term
Presenter
Thao Vo
Recommended Action
Approve
Analysis
The City of Grand Prairie Planning and Development Department is seeking to procure a software system to serve as its core business application. This software system will be used to manage workflows and record keeping related to variety of building, zoning/site plans, entitlements and land use permits, trade licenses, code enforcement cases, periodic inspections, work orders, and regulatory enforcement programs. It will also be used to track and manage information for all Grand Prairie buildings and properties, such as land uses and building occupancies, unit counts, type of construction, rental unit status, and similar enduring characteristics that extend beyond a normal permit life-cycle. Several other City departments (Environmental Services Division, Fire Department, Police Code Enforcement Division, Emergency Management Division, and Housing and Neighborhood Services Department) will also utilize this software system to manage their permitting and code enforcement cases.
The goal of the new system is to provide a next-generation replacement to its current permitting system that will provide core tracking and workflow functionalities, as well as to integrate closely with (or replace) other tools and systems (such as electronic document management, electronic plan review, electronic payment, geographic information, employee timekeeping, billing and financial management, management reporting, document retention, etc.) to provide a seamless overall experience for the City’s internal and external customers.
The expected project implementation timeframe is approximately 14-18 months.
Notice of bid #17152 was advertised in the Fort Worth Star Telegram, the State's Electronic Business Daily, and Bid Sync; it was distributed to 47 vendors. There were no Grand Prairie vendors available for this commodity. 5 bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including pricing, management qualifications, technical and functional ability, and other relevant criteria as listed in the specification.
Tyler Technologies meets specifications and is recommended for award.
Financial Consideration
Funding for the Purchase, Implementation, and Maintenance of EnerGov Permitting, Inspections, Planning, and Engineering (PIPE) software from Tyler Technologies for a total cost of $1,686,312 (implementation and year one cost of $1,570,862; year two maintenance cost of $115,450) is available in in the Capital Reserve Fund (402590) WO #01914501 (FY19 Software Upgrade General Fund). Funding of $115,450 for future fiscal years will be paid from that year’s approved budgets.