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Title
Ordinance amending the FY 2018/2019 Capital Improvement Projects Budget; Change Order/Amendment No. 2 with Hill & Wilkinson General Contractors for the City Hall Project in the amount of $176,260.93 for structural revisions, 8” sanitary sewer piping, utility plan changes, water line replacement, lightning protection elimination and storm drainage adjustments
Presenter
Andy Henning, Senior Building and Construction Projects Manager and Gabe Johnson, Director of Public Works
Recommended Action
Approve
Analysis
On April 3, 2018 the City Council awarded the Construction Manager at Risk (CMAR) contract to Hill & Wilkinson General Contractors (18-7758) for pre-construction services in the amount of $5,000. This award provided for CMAR services including development of project estimates, preliminary construction schedules, value engineering proposals and constructability review during the Design Phase.
The current Change Order/Amendment No. 2 in the amount of $176,260.93 is divided as follows:
$16,264.77 for concrete foundation and structural steel final coordination items
$66,220.87 for additional sanitary sewer piping at 4th Street in order to abandon and reroute an existing sanitary sewer line running under the current City Hall facility per the request of the Public Works Department
$21,404.98 for utility plan changes due to final architectural and MEP scope of work coordination
$48,983.42 for replacement of a deteriorated water line within 3rd Street up to the connection point at College Street per the request of the Public Works Department
-$23,548.82 for elimination of lightning protection from the new City Hall facility
$46,935.71 for storm drainage elevation adjustments to allow for an increase in pavement thickness of 2” at the new fire lane location
Change Order/Amendment No. 1 in the amount of $12,844,411 was approved by City Council on October 16, 2018 (18-8351) for the Guaranteed Maximum Price (GMP) for the scope of work defined in the Rouch Architects Construction Documents package as competitively bid by Subcontractors to Hill & Wilkinson General Contractors. Costs above and beyond the Hill & Wilkinson portion of the project addressed in this Change Order/Amendment include previously approved Construction Manager pre-construction fees ($5,000); previously approved survey studies ($4,750); previously approved parking provisions ($200); previously approved communication equip/maint ($14,101); previously approved communication & video ($185,144); previously approved construction funding ($10,245); previously approved design/engineering/construction/geotechnical fees ($1,943,107); 5% contingency ($600,000); budget allowance for owner-provided furniture/fixtures/equipment ($923,000); allowance for construction testing ($75,000); allowance for audio/visual provisions ($185,000); allowance for IT/data design and installation ($100,000); plus an allowance for door access and security systems ($110,000), all of which total the overall phase one project budget of $16,999,958
Items applicable to performance by the Construction Manager at Risk (CMAR) will be incorporated into the current Hill & Wilkinson General Contractors contract for a revised total contract in the amount of $13,025,671.93.
This item was taken to the Finance and Government Committee on February 5, 2019 for their review and recommendation for approval.
Financial Consideration
Funding in the total amount of $176,261 is available as follows:
1. $66,221 is available by appropriating and transferring from the unobligated fund balance of the Wastewater Capital Projects Fund (500692) to WO #01915903 (4th Street)
2. $48,984 is available by appropriating and transferring from the unobligated fund balance of the Water Capital Projects Fund (500592) to WO #01915803 (3rd Street)
3. $61,056 is available in Municipal Facilities Capital Projects Fund (405090) WO #01801601 (Municipal Complex) contract 324340 line 3
Change Order/Amendment percentage after approval of current Change Order/Amendment No. 2 will be 1.4%.
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2018/2019 CAPITAL IMPROVEMENT PROJECTS BUDGET BY APPROPRIATING AND TRANSFERRING $66,221 FROM THE UNOBLIGATED FUND BALANCE IN THE WASTEWATER CAPITAL PROJECTS FUND (500692) TO WO #01915903 (4TH STREET) AND $48,984 FROM THE UNOBLIGATED FUND BALANCE IN THE WATER CAPITAL PROJECTS FUND (500592) TO WO #01915803 (3RD STREET)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2018/2019 Capital Improvement Projects Budget be amended by appropriating $66,221 from the unobligated fund balance of Wastewater Capital Projects Fund (500692) to WO #01915903 (4th Street)
SECTION 2. THAT THE FY 2018/2019 Capital Improvement Projects Budget be amended by appropriating $48,984 from the unobligated fund balance of Water Capital Projects Fund (500592) to WO #01915803 (3rd Street)
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, FEBRUARY 5TH, 2019.