From
Nora Garcia, Assistant Emergency Management Coordinator
Title
Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget; and a price agreement for Comprehensive Disaster Recovery Management Services from Hagerty Consulting (up to $300,000 annually) for one year with the option to renew for four (4) additional one year periods totaling $1,500,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Chase Wheeler, Emergency Management Coordinator
Recommended Action
Approve
Analysis
The City of Grand Prairie was impacted by the straight-line wind and severe flash flooding event that took place in May through June of this year. The event caused extensive flooding and damage to roads, bridges, and infrastructure throughout the City in excess of $3 million. Due to the widespread flooding and devastation across Texas, on May 29, 2015, President Obama declared a major disaster for the State of Texas, establishing Texas Disaster Declaration FEMA DR-4223. This declaration provides the City of Grand Prairie and other affected communities the opportunity to apply for and receive Public Assistance (PA) support due to the impact from severe storms, tornadoes, straight-line winds, and flooding. The declaration also allows for Individual Assistance (IA) funding for individuals and households.
Hagerty Consulting will assist the City of Grand Prairie in strategically managing the City’s claim development and administration under Federal and State Disaster Programs related to the straight-line/flooding event that occurred and other disasters that may occur during the term of this contract including subsequent renewal terms. Such Federal Programs may include, but not be limited to: FEMA Public Assistance (PA), FEMA 404 Hazard Mitigation Grant Program (HMGP), HUD Community Development Block Grant Disaster Recovery, Federal Highway Emergency Relief Program, Federal Transit Administration, and Small Business Administration. Examples of disaster recovery services that may be required include:
a. FEMA Public Assistance Advisory Services
b. FEMA 404 and 406 Hazard Mitigation Expertise
c. Financial and Grant Management Support
d. Information Technology, Data Management and Reporting Support
e. HUD Community Development Block Group Disaster Recovery (CDBG-DR) Support Services
Notice of Proposal Request #15169 was legally advertised in the Fort Worth Star Telegram on Sundays September 6th and 13th and posted to BidSync.com, the City’s Bid Distribution partner, and to the State of Texas Electronic State Business Daily. There were no apparent Grand Prairie vendors available for this service. Complete specification packets were officially distributed to 10 Firms and proposal submittals were received from a total of 7 Firms.
The proposals were individually scored, based on weighted criteria included in the specification, by a three member evaluation committee; summary scoring evaluation is attached as Exhibit A. The top three Firms were identified, based on the scoring of the qualifications, and then invited for individual interviews with the evaluation committee. Based on the evaluation of the qualification proposals and subsequent interviews, Hagerty Consulting was selected as the most highly qualified Firm and is recommended for award.
Financial Consideration
Funding for a Price Agreement for Comprehensive Disaster Recovery Management Services from Hagerty Consulting, in the amount of $300,000 is available from the following:
1. $225,000 FY 2016 budget 300598-63515018 for Disaster Accounting by a reimbursement from FEMA
2. $75,000 is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Capital Reserve Fund (402590) to 300598-63515018.
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2015/2016 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $75,000 FROM THE UNOBLIGATED FUND BALANCE IN THE CAPITAL RESERVE FUND (402590) TO GRANT 300598-63515018
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2015/2016 Capital Improvements Project Budget be amended by transferring and appropriating $75,000 from the unobligated fund balance in the Capital Reserve Fund (402590) to 300598-63515018.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 13TH DAY OF OCTOBER, 2015.