From
Patrick Cornelius, Neighborhood Services Manager
Title
Agreement for Public Housing Software and Services from Benevate, Inc. DBA Neighborly Software in the amount of $27,600 for one year which includes one-time implementation fee of $10,800, and annually recurring amount of $16,800 which includes a 3% annual increase through a Master Interlocal Agreement with the City of Fort Worth with the option to be renewed for four additional one-year periods totaling $99,992 if all extensions are authorized (additional renewal terms can be authorized if approved at a later time by City Council)
Presenter
William A. Hills, Director, Housing and Neighborhood Services
Recommended Action
Approve
Analysis
Software which will allow us to manage all Grant Programs for CDBG and HOME. This software gives us better capabilities to provide assistance to the elderly and disabled low to moderate income families in the City of Grand Prairie. The City will be purchasing Benevate’s Neighborly Software which includes Housing Rehabilitation and Reconstruction, Emergency Repairs, Building Blocks Rebate Program, Sidewalk Public Services, and Down Payment Assistance.
The first year total which includes implementation and training is estimated at $27,600; the second year, including the 3% increase, is estimated at $17,304; third year estimated at $17,823; fourth year estimated at $18,357; fifth year estimated at $18,908 for a grand total over five years estimated at $99,992. Additionally, if renewed by the City of Fort Worth for a sixth year or longer, additional renewal terms may be authorization by City Council, at a later time.
State purchasing laws, Government Code, Chapter 271.102 authorize local governments to enter into joint contacts and cooperative agreements for the performance of governmental functions normally associated with the operation of government such as purchasing necessary materials and supplies.
The City approved a Master Interlocal agreement with the City of Fort Worth whereby the City could make use of all of that entities agreement(s). This communication is to notify the Council that staff would like to make use of this particular agreement and enter into an annual contract with Benevate, Inc. DBA Neighborly.
The City of Fort Worth Contract # 53499 began February 4, 2020 and will expire January 31, 2021, currently with four additional one-year renewals having been authorized.
Financial Consideration
Funds are available in FY 2020/2021 budget CDBG Admin Funds (305092-61705) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.