From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of one (1) 2017 CATERPILLAR INC Model: D6T-T4 track dozer for Landfill, two (2) 2017 CATERPILLAR INC Model: 430F2 backhoe loaders for Public Works (Streets), one (1) 2017 CATERPILLAR INC Model: 938M wheel loader for Wastewater, three (3) 2017 CATERPILLAR INC Model: 289D skid steer loader for Wastewater, Storm Water and Public Works (Streets) and one (1) 2017 CATERPILLAR INC Model: 299D skid steer loader for Landfill through a national, interlocal agreement with Buyboard from Holt Cat in the amount of $1,149,834.
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommend Action
Approve
Analysis
This equipment will replace existing construction equipment in the fleet according to the city replacement/improvement schedule and are included in the FY 2017 Approved Budget. The replaced units are:
- one (1), unit, age 2005, dozer in Landfill totaling $473,078;
- two (2), units, ages 2004-2007, backhoes in Public Works (Streets) totaling $222,586;
- one (1), unit, age 2002, wheel loader in Wastewater Maintenance totaling $189,970;
- three (3), units, age 1991-1999, skid steer loaders in Public Works (Streets), Storm Water and Wastewater totaling $194.406, and
-one (1), unit, skid steer loader for Landfill totaling $69,794.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in cooperative purchasing programs with other local governments or local cooperative organizations. In lieu of competitive bidding, items and services may be purchased through such agreements as they have performed the bidding processes by the sponsoring entities or agencies. The City of Grand Prairie utilizes existing master, inter-local cooperative agreements with various entities including the Buyboard interlocal agreement.
Buyboard allows us to save money through "economies of scale", with the pooled purchasing power of their members. They include hundreds of school districts, municipalities, counties, other local governments, and nonprofit entities across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. A fee of $400 is due in order to use Buyboard contract # 424-13 effective date October 01, 2013 and expiring November 30, 2016.
Financial Consideration
Funding is available in the following accounts:
1. $473,078 in the Solid Waste Fund (303510-68330) Landfill;
2. $222,586 in the Equipment Acquisition Fund (253010-68320) Public Works (Streets);
3. $189,970 in the Water Wastewater Fund (361111-68320) Public Works (WWW);
4. $59,803 in the Water Wastewater Fund (361111-68320) Public Works (WWW);
5. $66,717 in the Storm Water Fund (257010-68330) Storm Water;
6. $67,886 in the Equipment Acquisition Fund (253010-68320) Public Works (Streets);
7. $69,794 in the Solid Waste Fund (303510-68330) Landfill.