From
Brandon Callicoat
Title
Price agreement with Consolidated Traffic Controls, Inc. for traffic control and signal preemption equipment through a national inter-local agreement with H-GAC at an estimated annual cost of $215,000 for one year with the option to renew for ----one additional one year periods totaling $430,000.00 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Ron McCuller, Public Works Director
Recommended Action
Approve
Analysis
This contract will be for departments to utilize for the purchase of Traffic Control and Signal Preemption Equipment on an as needed basis. This includes but not limited to traffic signal preemption (opticom) equipment, traffic signal heads traffic signal pedestrian push buttons and school flasher equipment. This equipment is required to maintain and repair the signals and school flasher that are currently installed within the City of Grand Prairie.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including H-GAC.
The H-GAC primarily offers products that are utilized in Public Safety, Public Works, and Communications, in addition to professional consulting, personnel and financing services. A wide variety of capital equipment is under contract, and through a unique feature of HGAC Buy it can be customized through the use of published and unpublished options to fit your specifications and requirements
Consolidated Traffic Controls, INC through their H-GAC contract offers Traffic control, enforcement & signal preemption equipment and supplies.
The H-GAC contract began May 1, 2015 and will expire April 30, 2017
Financial Consideration
Funds are available in FY 2014/2015 General Fund Budget Traffic Signal Maintenance (251310-63125) and various other departments throughout the City and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.