From
Tiffany Blaylock
Title
Price agreement for maintenance, repair, operating supplies, industrial supplies, and related products and services (including installation, repair, and renovation services) from The Home Depot through their national inter-local agreement with U.S. Communities at an annual estimated cost not to exceed $750,000 with the option to renew for four, additional one-year periods totaling $3,750,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Ray Riedinger, Facility Services Manager
Recommended Action
Approve
Analysis
This contract will be utilized for building repair services, renovations, upgrades and general contract maintenance services for all City owned facilities on an as needed basis. Home Depot through their U.S. Communities contract and Pro Services program offers these services to the City with an annual rebate of 5%, 20% discount on paint, and volume pricing for bulk purchases.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as they have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master, inter-local cooperative agreements with various entities including U.S. Communities.
U.S. Communities is the leading national government purchasing cooperative. They provide world class, government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutes and nonprofits that search for the best, overall supplier and government pricing.
The Home Depot, through their U.S. Communities contract #16154, is recommended due to their previous work with the City and satisfied reports from departments. This contract was for an initial 5 year term beginning February 1, 2017 and expiring December 31, 2021 with the option to renew for five additional one-year periods.
Financial Consideration
Funds are available in various departments FY 2017/2018 operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.