From
Kimberley Montoya
Title
Price agreement for emergency clean-up & restoration services from Blackmon Mooring as a secondary vendor, through a national inter-local agreement with Buyboard at an estimated annual cost of ($25,000 annually) for 15 months with the option to renew for ----one additional one year periods totaling $56,250 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Ray Riedinger, Facility Services Manager
Recommend Action
Approve
Analysis
This price agreement will be for emergency clean-up & restoration services for all City facilities to be used on an as-needed basis.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. The national contract began 10/01/2016 and will expire 09/30/2017, with two one-year extensions.
Financial Consideration
Funds are available in various departments FY 2016/2017 operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.