From
Patricia D. B. Redfearn, Ph.D., Solid Waste and Recycling Manager
Title
Ordinance amending the FY 2013/2014 Capital Improvement Projects Budget in the amount of $158,491; and authorize the purchase of a prefabricated office building for the landfill from Satellite Shelters, Inc. in the amount of $98,295, office furniture from Office Depot in the amount of $19,279, network services from Flair Data Systems in the amount of $3,485, and site security set-up from Dallas Security in the amount of $6,445, In-house services in the amount of $27,500 and contingency in the amount of $3,487
Presenter
James R. Cummings
Recommended Action
Approve
Analysis
A recent reorganization has occurred, which has necessitated additional office space at the landfill. The total cost of the project covers a gently-used pre-fabricated office building, transportation, ADA ramps, set-up, skirting, IT, phone and security set-up and sewer, water and electricity hook-ups and office furniture. The building is being purchased from Satellite Shelters, Inc. of Euless, Texas via the BuyBoard cooperative contract program #335-10 in the amount of $98,295. Office furniture is being purchased through the Office Depot via TCPN #R5023 in the amount of $19,279. Network services are being installed by Flair Data Systems via DIR contract DIR-TSO-2542 in the amount of $3,485. Site Security set-up will be provided by Dallas Security Systems as the sole source provider for the City security services in the amount of $6,445. Water, sewer, power and IT will be coordinated in-house and are budgeted at $27,500 collectively.
Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Contracts Act, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, supplies and services. The City of Grand Prairie does not need to competitively bid items purchased through such agreements as they have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including national interlocal.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
DIR provides statewide leadership and oversight for management of government information and communications technology. DIR has served in a leadership role to facilitate the state's economic competitiveness through its ability to deliver quality information resources commodities and services at the lowest prices and best value for state and local government as well as the K-12 public and higher education systems.
TCPN is a national cooperative purchasing alliance for public agencies, including: counties, cities, special districts, K-12, private schools, colleges, universities, non-profits and state agencies.
The National Contract with BuyBoard #335-10 will expire July 31, 2014.
The National Contract TCPN R5023 began July 12, 2010 and will expire Feb 28, 2015.
Financial Consideration
Funding in the total amount of $158,491 is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Solid Waste Capital Projects Fund (502792) to WO#01413603 (Landfill Office Space).
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2013/2014 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $158,491 FROM THE UNOBLIGATED FUND BALANCE IN THE SOLID WASTE CAPITAL PROJECTS FUND (502792) TO WO#01413603 (LANDFILL OFFICE SPACE)
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. That the FY 2013/2014 Capital Improvement Projects Budget be amended by transferring and appropriating $158,491 from the unobligated fund balance in the Solid Waste Capital Projects Fund (502792) to WO #01413603 (Landfill Office Space)
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 17th DAY OF JUNE 2014.