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Title
Warmack Library Change Order/Amendment No. 4 with Pogue Construction in the amount of $58,945.22 for equipment lift rental, window tinting, millwork revisions, hardware changes, added painting, expansion of cement board, extension of wall construction, brick infill, art panel adjustments, electrical connections, wall framing revisions, carpet type change, protective corner guards, emergency lighting and new louver credit
Presenter
Andy Henning, Senior Building and Construction Projects Manager
Recommended Action
Approve
Analysis
On August 15, 2017 the City Council awarded the Construction Manager at Risk (CMAR) contract to Pogue Construction for pre-construction services in the amount of $7,500. This award provided for CMAR services including development of project estimates, preliminary construction schedules, value engineering proposals and constructability review during the Design Phase.
The current Change Order/Amendment No. 4 in the amount of $58,945.22 is divided as follows:
$7,069.29 for additional lift equipment rental cost due to site access restrictions
$8,070.78 for tinting of existing glazing window locations to match new glazing provisions
$6,000.00 for millwork and countertop revisions
$936.68 for relocation of existing sprinkler to coordinate with new ceiling design
$4,165.00 for hardware changes to the retractable interior glazing system at children and adult programming spaces
$9,190.08 for painting of the existing entry stucco and metal shade canopy
$1,113.41 for added cement board backing in restroom as required for tile extents
$4,088.41 for extension of wall construction to roof metal deck above at mechanical room
$2,722.27 for brick infill of existing openings being abandoned
$6,206.84 for decorative entry art panel adjustments
$2,030.00 for additional electrical connections associated with new air handling unit
$4,263.97 for metal stud framing revisions
$425.87 for carpet change at office entry door
$1,023.88 for additional corner guards in high traffic circulation areas
$7,488.74 for emergency light provisions
-$5,850.00 for louver credit where existing louvers were not needed to be replaced
Change Order/Amendment No. 1 in the amount of $4,498,830 was approved by City Council on January 9, 2018 (18-7947) for the Guaranteed Maximum Price (GMP) for the scope of work defined in the Komatsu Architects Construction Documents package as competitively bid by Subcontractors to Pogue Construction. Costs above and beyond the Pogue Construction portion of the project addressed in the Change Order/Amendment included previously approved construction pre-construction fees ($7,500); previously approved design fees ($434,985); 5% contingency ($208,697); budget allowance for owner-provided FF&E ($450,000); allowance for construction testing ($25,000); allowance for A/V ($25,000); allowance for IT/data ($62,429); allowance for security ($50,000), all of which totaled the overall project budget of $5,762,441.
Change Order/Amendment No. 2 in the amount of $94,388.97 was approved by City Council on August 7, 2018 (18-8073) and was comprised of the following:
$41,778.00 for structural concrete bell pier replacement with steel helical piles in areas where below grade sand pockets were encountered associated with the west adult programming addition
$18,285.91 for Trane HVAC equipment change
$14,173.94 for increased curtain wall depth to meet structural wind loading criteria at all tall glazing locations
$8,695.09 for necessary structural concrete grade beam revisions as required to coordinate with the introduction of the steel helical piles at the west adult programming addition
$1,005.26 for 3form panel color change associated with designed art installation
$10,450.77 for change from 60 to 70xl solar ban low-e coating for purposes of achieving requirements of the energy code
Change Order/Amendment No. 3 in the amount of $96,838.74 was approved by City Council on October 16, 2018 (18-8332) and was comprised of the following:
$14,732.41 for additional miscellaneous structural steel framing required and masonry brick ledge at the new south programming addition
$1,471.60 for metal stud wall framing adjustments in order to coordinate with code-required structural steel cross bracing
$72,432.35 for complete renovation of the existing restrooms previously not planned for in the overall project scope
$6,826.58 for the addition of a new floor drain in the previously existing concrete slab area where the new mechanical room will be located
$5,482.24 for the addition of a concrete access ramp at the front entry to the facility to supplement the existing ADA ramp currently located to the south of the main entry approach
$1,143.34 for concrete work and landscaping to rotate and hide new mechanical equipment to be located immediately outside existing glazing of the facility
$3,952.92 for storm drain piping adjustments to avoid conflict with structural concrete grade beams
-$18,500 for return of unused portion of privacy screening wall allowance
$7,599.49 for new acoustical ceiling tile grid throughout the library due to demolition impacts
$1,697.81 for code-required insulation of water piping within the chase wall of the restrooms
All items will be incorporated into the current Pogue Construction contract for a revised total contract amount of $4,756,502.93.
This item was taken to the Finance and Government Committee on February 5, 2019 for their review and recommendation for approval.
State statutes require City Council approval of a change order when the cumulative cost of this change order exceeds $50,000. With approval of this change order, the City Manager will be able to approve the change order to a cumulative value of $50,000 without additional Council approval. Also, the City, as an owner, reserves the right to increase the amount of the work to be performed in a given construction contract by an amount not to exceed twenty-five (25%) percent of the original bid. The amount of this contract is $4,697,557.71and the 25% value of this contract is $1,174,389.42. Total change order/amendments to date including the current total $250,172.93 or 5.3%.
Financial Consideration
Funding in the total amount of $58,945.22 is available as follows:
1. $17,469.29 is available in Library Capital Projects Fund (402093) W.O.#01701701-03 (Warmack Expansion Design and Construction) contract 264864 contingency line 3
2. $41,476 is available in Library Capital Projects Fund (402093) W.O.#01701701-03 (Warmack Expansion Design and Construction)