From
Caroline Siskowic
Title
Ratify the contract for the Fire Department’s Policy Manual Subscription agreement with Lexipol, LLC, a sole source provider, in the cumulative amount of $56,015 for an initial one-year term with successive one-year renewals beginning in May of 2015, and is requested to be ratified for its previous expenditures and authorized to be renewed for an additional one-year term in the annual amount of $10,578 with the addition of four additional one-year renewal options, for a total not to exceed $52,890 if all renewal options are exercised; and authorize the City Manager to execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original contract amount so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal term(s)
Presenter
Robert Fite, Fire Chief
Recommended Action
Approve
Analysis
In May of 2015 the Fire Department entered into a one year agreement for subscription materials specific to Fire policy, training, and related manuals and a daily training bulletin. The Fire Department uses Lexipol to maintain its policies, manuals, and related materials since 2015.
In May of 2018, Addendum 1 was executed for a one-time update service to our manuals.
This requested Council action is to ratify the previous years expenditures having surpassed $50,000, and to renew the agreement for one year and add three additional one-year renewal options available to the City should the City Manager authorize those renewals in future years.
Contract Term Contract Value
15’-16’ $10,100 *ratify
16’-17’ $8,550 *ratify
17-18’ $9,875 *ratify
18’-19’ $10,270 *ratify
Addendum 1 $6,950 *ratify
19’-20’ $10,270 *ratify
Previously Spent : $56,015
20’-21’ $10,578 *requested
21’-22’ $10,578 *requested
22’-23’ $10,578 *requested
23’-24’ $10,578 *requested
24’-25’ $10,578 *requested
Total Requested: $52,890
Contract Total: $108,905*if all extensions are exercised
Financial Consideration
Funding is provided in the FY 2019/2020 Fire Administration General Fund Operating Budget (291210-66010).