From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of two (2) 2017 Dodge Ram 5500 regular cab pickup with mechanic utility body ($176,778), one (1) 2017 Dodge Ram 5500, regular cab pickup with Versalift bucket body ($139,396), three (3) 2017 Chevrolet crew cab pickup ($80,865) from Freedom Dodge and Caldwell Country for a combined total of $397,039 through an Interlocal Agreement with Houston-Galveston Area Council (HGAC)
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
These vehicles will either replace existing vehicles in the fleet or add to the fleet according to the city replacement schedule. The purchase of the vehicles were included in the FY 2016/2017 Approved Operating Budgets and include the following:
• two (2) 2017 Dodge Ram 5500 reg cab with mechanic utility body will be replacing a 1980 International service truck for Fleet Services and adding one (1) 2017 Dodge Ram 5500 reg cab with mechanic utility body for Landfill;
• one (1) 2017 Dodge Ram 5500 reg cab with Versalift bucket body will be replacing a 2003 bucket truck for Public Works (Streets);
• three (3) 1/2 ton crew cab pickups will be replacing three (3) 2002-2003 pickups for Public Works (Streets) and Parks and Recreation;
Chapter 271.102 of the Local Government Code authorizes local governments participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including HGAC.
In addition to professional consulting personnel and financing services, HGAC primarily offers products utilized in areas of Public Safety, Public Works and Communications. A wide variety of capital equipment are procured with an existing contract, and, through a unique feature of HGAC Buy, it can be customized through the use of published and unpublished options to fit our specifications and requirements. The HGAC Buy contract # HT06-16 began June 1, 2016 and will expire May 31, 2018 with no renewal extensions.
In addition to professional consulting personnel and financing services, HGAC primarily offers products utilized in areas of Public Safety, Public Works and Communications. A wide variety of capital equipment are procured with an existing contract, and, through a unique feature of HGAC Buy, it can be customized through the use of published and unpublished options to fit our specifications and requirements. The HGAC Buy contract # VE11-15 began November 1, 2015 and will expire October 31, 2017 with no renewal extensions.
Financial Consideration
Funding is available in the following accounts:
1. $88,389 in the Fleet Services Fund (225510-68320) Fleet Services-Finance;
1. $88,389 in the Solid Waste Fund (303510-68330) Environmental Services;
2. $139,396 in the Equipment Acquisition Fund (253010-68320) Public Works-Streets;
3. $26,955 in the Solid Waste Fund (255010-68320) Public Works- Brush Crew;
4. $26,955 in the General Fund (251210-68320) Public Works- Streets;
5. $26,955 in the Park Venue General Fund (311310-68320) Parks and Recreation.