From
Keshnel Penny, Chief Information Officer
Title
Purchase of Dell EMC VxRail-500 hyper converged system, VMware licenses, Veeam Backup licenses, and Windows server licenses for the Public Safety Building data center from Netsync Network Solutions ($235,293.25), Dell EMC ($10,479.80), CDWG ($2,389.28) and SHI ($3,954.72) through national inter-local agreements with DIR and NJPA for a total of datacenter upgrades in the amount of $252,117.05
Presenter
Keshnel Penny, Chief Information Officer
Recommended Action
Approve
Analysis
The purchase of one Dell EMC Unity300 Storage Area Network (SAN) for the Public Safety Building data center virtual computing environment from Netsync Network Solutions through the national inter-local agreements with DIR was approved during the May 1st, 2018 Council Meeting, however IT management and Netsync Network Solutions decided not to move forward with the Dell EMC Unity300 SAN and instead upgrade to a solution that is more technological advanced, reliable and able to scale-out for future enhancements.
This approval request is to facilitate demand for additional virtual compute resources and enhance storage resources for the public safety data center. By acquiring this system we will be proactive in maintaining our systems due to the current storage and virtual compute system nearing end of life and support.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including DIR & NJPA.
DIR provides statewide leadership and oversight for management of government information and communications technology. DIR has served in a leadership role to facilitate the state’s economic competitiveness through its ability to deliver quality information resources commodities and services at the lowest prices and best value for state and local government as well as the K-12 public and higher education systems.
National Joint Powers Alliance (NJPA) through a comprehensive 12-step process creates national cooperative contract purchasing solutions on behalf of its member agencies which include all government, education and non-profit agencies nationwide and in Canada. These cooperative contract opportunities offer both time and money savings for their users by consolidating the efforts of numerous individually prepared solicitations to one national, cooperatively shared process. This process leverages the aggregation of volume from members nationwide
DIR-TSO-2634 was effective September 10, 2014 and set to expire September 10, 2018 with no renewals remaining.
DIR-TSO-3763 was effective January 10, 2018 and set to expire January 10, 2020 with 4 renewals remaining.
DIR-TSO-4092 was effective September 10, 2014 and set to expire February 2, 2020 with 4 renewals remaining.
NJPA-100614-CDW was effective December 1, 2014 and set to expire November 18, 2018.
Financial Consideration
Funding for the purchase of the Dell EMC VxRail-500 hyper converged system from Netsync Solutions, Dell EMC, CDWG, and SHI in the amount of $252,117.05 is available in the FY 2017/18 IT Capital Projects Fund (153210), WO #01816003 (FY18 IT Public Safety) Data Processing Equipment (68410)