From
Gary Yakesch
Title
Professional Services Agreement with Arnold & Associates Inc. for forensic building and mechanical systems investigation at Epic and Epic Waters in the amount not to exceed $116,140
Presenter
Duane Strawn, Director Parks, Arts, & Recreation
Recommended Action
Approve
Analysis
Staff wishes to enter into a Professional Services Agreement with Arnold & Associates Inc. for a forensic review of The Epic and Epic Waters design/construction means and methods. This review has become necessary as premature failure of mechanical systems and building components - particularly at Epic Waters - require a deeper dive into the architecture of building and mechanical systems contained in both buildings. The findings of this study will provide a source document for remedy and/or provide corrective action(s) required to mitigate deficiencies that may have arisen from design/construction means and methods.
Arnold & Associates Inc. provided a base proposal of $89,890. Additionally, $9,250 in alternative work scope, a $5,000 allowance for reimbursables and $12,000 for contingency allowance are recommended to be included in the Professional Services Agreement for a total of $116,140. The contingency allowance of $12,000 is approximately 14% of the base contract. While in percentage the contingency is above our standard threshold, given the complexities and unique nature of both buildings under forensic review, a higher contingency threshold is recommended by staff.
The forensic building and mechanical system architectural investigation will require access to underground mechanical systems to include pipe systems. Accordingly, earth boring through existing deck systems in both buildings may be required. An additional $23,000 for cleaning and deck patching as well as an additional $10,000 for unforeseen conditions allowance is anticipated but will not be associated with the professional service agreement with Arnold & Associates Inc. Staff will comply with established procurement policies as it relates to the execution of any expenditure related to cleaning, deck patching, and/or unforeseen conditions allowance required for the forensic building and mechanical system architectural investigation.
Chapter 252, Section 22 of the Local Government Code allows for the exemption to competitive bidding when the expenditure is for Professional Services such as architecture services. Arnold & Associates was selected as the most qualified professional due to their familiarity with similar projects and their ability to mobilize aquatics, geotech, and other like professional sub-consultants to facilitate all areas required to complete the forensic building and mechanical system architectural investigation/study.
This item was presented to the Finance and Government Committee on January 5, 2021 for review and approval.
Financial Consideration
Funds are currently available in the FY 2020/2021 Risk Fund Budget (212110-64020) for the forensic building and mechanical system architectural investigation study at Epic and Epic Waters.