From
Bryce Davis, Purchasing Manager
Title
Price agreement for armored car services from Trinity Armored Service (up to $94,271.55 annually) for one year with the option to renew for four, additional one-year periods totaling $471,357.75 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
This annual price agreement is for the purchase of armored car services for 18 locations citywide and administered by the City's Finance Department.
Notice of bid #17128 was advertised in the Fort Worth Star Telegram and Bid Sync; it was distributed to 20 vendors. There were no Grand Prairie vendors available for this service. Three bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including price, experience, scheduling flexibility, and qualifications/reference checks and other relevant criteria as listed in the specification.
Trinity Armored Services meets specifications and is recommended for award.
Financial Consideration
Funds are available in various department budgets and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.