File #: 17-7254    Version: 1 Name: AMI Materials - Core and Main LP - Bid 17147
Type: Agenda Item Status: Consent Agenda
File created: 10/6/2017 In control: Public Works
On agenda: 10/17/2017 Final action: 10/17/2017
Title: Price agreement for AMI Materials including gaskets, risers, bolts and miscellaneous components from Core & Main, LP in an amount not to exceed $30,459.70 annually for one year with the option to renew for four (4) additional one year periods totaling $152,298.50 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Attachments: 1. 17147 - Tabulation & Scorecard, AMI Materials.pdf, 2. 17-7254- Expenditure Form.pdf

From

Marysol Alagenchev

 

Title

Price agreement for AMI Materials including gaskets, risers, bolts and miscellaneous components from Core & Main, LP in an amount not to exceed $30,459.70 annually for one year with the option to renew for four (4) additional one year periods totaling $152,298.50 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms

 

Presenter

Ron McCuller, Public Works Director

 

Recommended Action

Approve

 

Analysis

This price agreement is for gaskets, risers, bolts and other components that are necessary to support the completion of the AMI project and will be used for on-going maintenance needs.  The City will purchase these materials and provide them to Itron, the City's contractor, on an as needed basis for installation as part of the City-wide conversion. Additionally the City will make purchases for maintenance on an as needed basis.

 

Notice to Bid # 17147 was advertised in the Fort Worth Star Telegram, Bid Sync and distributed to 23 known vendors. Three (3) bids were received as shown on attachment A. Evaluation of bids was based on low bid meeting specification.

 

Core & Main, LP meets the specification and is recommended award for gaskets, risers, bolts and miscellaneous components.

 

Financial Consideration

Funds for these materials are available in the FY 2017/2018 Water/Wastewater budget from unused funding associated with the Itron contract and will be charged accordingly through the end of the current fiscal year (361010-68280 and 361010-63100).  Funding for future fiscal years will be paid from that year's approved budgets.