From
Angi Mize
Title
Price agreement for portable toilet rental, with MMG Building & Construction Services, at an estimated annual cost of $31,477.44, for a total of $157,387.20 if all renewal options are exercised and authorize the City Manager to execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal term(s)
Presenter
Robert Myers, Purchasing Manager
Recommend Action
Approve
Analysis
The City rents portable toilets for various events every year as well as having them located at three (3) parks and the Prairie Lakes golf course year round. A few of the main events are Main Street Festival, 4th of July Fireworks, Halloween Event at Loyd Park and Prairie Lights. This agreement may also be used by other departments as the need arises.
Notice of bid #15134 was viewed by twelve vendors. There were no Grand Prairie vendors available for this commodity. We received two (2) bid responses as shown in Exhibit.
The low bid received from MMG Building & Construction Services meets specifications and is recommended for award.
Financial Consideration
Funds for primary ordering department are available in FY 2015/2016 Prairie Lights Fund Proposed budget 318410-61655 for other equipment rental and Lake Parks 315410-62040; 315310-62040; Park Athletics 311210-62040; Prairie Lakes 314810-62040 for garbage and waste removal and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets. Additional funding may be available in various departments’ approved operating budgets. In the event that any individual departments needs exceed their available budget, responsible department will request Budget modifications before orders are placed.